VICTORIA MASTERS SOCCER LEAGUE 2026

League Rules, Regulations & Bylaws

Edmonton Region Organized Master Edition

 

 

Table of Contents

Quick Reference - Important Rules

PART I - LEAGUE GOVERNANCE & ADMINISTRATION

PART II - SEASONS, FEES & LEAGUE ADMINISTRATION

PART III - TEAM REGISTRATION & CLUB ADMINISTRATION

PART IV - PLAYER REGISTRATION & AGE ELIGIBILITY

PART V - TRANSFERS & PLAYER MOVEMENT

PART VI - COMPETITION STRUCTURE & STANDINGS

PART VII - SCHEDULING POLICY

PART VIII - MATCH DAY OPERATIONS

PART IX - LAWS OF THE GAME & MATCH STANDARDS

PART X - DISCIPLINE, MISCONDUCT & SANCTIONS

PART XI - PROTESTS, COMPLAINTS & APPEALS

PART XII - REFEREES & MATCH OFFICIALS

PART XIII - RISK MANAGEMENT & SAFE SPORT

PART XIV - COMMUNICATIONS, PRIVACY & RECORDS

PART XV - VIDEO REVIEW & SURVEILLANCE

PART XVI - AMENDMENTS, INTERPRETATION & ENFORCEMENT

 

Quick Reference - Important Rules

IMPORTANT - SCHEDULES ARE FINAL

Teams must be prepared to play at the date, time, and field assigned by VMSL. Player availability, tournaments, holidays, cultural events, and conflicts involving multi-division players are not grounds for rescheduling. A limited field-switch request appears elsewhere in the source and is flagged for confirmation.

 

Quick Reference

• $1,000Team registration deposit
• Registration is not complete until the required deposit is received.
• $4,200Season team fee
• Source draft lists both Summer and Winter season fees at $4,200.
• 25 players Maximum team roster
• Only properly registered players may appear on the official roster/game sheet.
• 20 players Maximum dressed per game
• Includes the goalkeeper.
• 6 players Minimum to start - 8v8.
• Must include a goalkeeper.
• 8 players Minimum to start - 10v10.
• Must include a goalkeeper.
• 24 hours Default/cancellation notice
• Use the official Game Default/Cancellation Form.
• Valid photo ID Player identification
• Players must comply with VMSL identification requirements when requested.
• Mon-Fri, 9:00 a.m.-5:00 p.m. Business hours
• Messages outside business hours are addressed on the next business day.

PART I - LEAGUE GOVERNANCE & ADMINISTRATION

(1) League Identity & Authority

1.1 Name of the League

VMSL (Victoria Masters Soccer League)

1.2 League Jurisdiction (Edmonton Region)

The League shall operate within the geographic area of Edmonton and surrounding region, as determined by VMSL Officials from time to time.

1.3 Objectives and Purpose

The purposes of the League are:

(a) To organize, govern, and operate soccer competitions for its members.

(b) To promote the sport of soccer and participation in a safe and respectful environment.

(c) To establish standards, rules, and discipline for league play.

(d) To act in the best interests of the League and its Members.

1.4 Games and Competitions — Scheduling and Participation Policy

(a) Scheduling Authority

The VMSL Office is responsible for establishing the schedule for all VMSL games, including game dates, times, and venues.

(b) Notice of Schedules

All schedules shall be published on the official VMSL website. Publication on the website constitutes sufficient notice to all teams.

(c) Schedule Changes and Requests

The VMSL will not accept scheduling requests for:

1. specific dates or times off.

2. switching from large fields to small fields.

The VMSL will make reasonable efforts to distribute game dates and times fairly across teams and divisions.

(d) Conflicts and Finality of Posted Schedules

No exceptions will be made where players are registered in multiple divisions and game times overlap.

The schedule as posted on the official VMSL website is final.

 

Summary

The VMSL maintains a strict scheduling policy and does not grant exceptions to posted schedules or player conflict situations.

 

1.5 Admission and Spectator Control

The VMSL reserves the right to grant or refuse admission to any VMSL game to any person whose presence may be considered detrimental to the conduct of the match or the best interests of the league.

 

1.6 Admission Fees

The VMSL reserves the right to charge admission fees for any VMSL game at its discretion.

 

1.7 Outstanding Financial Obligations and Eligibility Review

Teams with outstanding amounts exceeding $500 unpaid for 90 days or more may be subject to review regarding eligibility to participate.

VMSL may suspend such teams until all outstanding dues are paid in full.

 

1.8 Good Standing Requirement for ASA Competition

To be eligible for ASA competition, a team must remain in good standing with VMSL, including compliance with all financial and administrative obligations.

 

1.9 Governing Authority

The League shall be governed by:

(a) These Bylaws

(b) League Rules and Regulations adopted by the Board

(c) The Laws of the Game (IFAB)

(d) Applicable policies and requirements of recognized governing bodies

 

1.10 Definitions and Interpretations

In these Bylaws, words importing the singular include the plural and vice versa.

Key definitions include:

Board – Board of Directors of the League

Member – Team, club, or organization admitted to membership.

Player – Individual registered to a member

Season – Competition period defined by the Board.

Team Official – Manager, coach, trainer, or authorized team representative

 

1.11 League Policies Superseding Rules

Where these Bylaws conflict with League Rules and Regulations:

1. These Bylaws prevail.

2. Governing body rules (ASA / CSA) prevail over League Rules where applicable.

 

(2) Membership & Affiliation

2.1 Eligibility for Membership

Membership shall be available to teams, clubs, or organizations meeting League eligibility criteria and in good standing with the League.

Past performance, conduct, and disciplinary record may influence eligibility.

2.2 Admission

Membership shall be granted upon:

1. Completion of registration documentation

2. Payment of all fees and deposits

3. Approval by VMSL or its designate

2.3 Member Rights & Responsibilities

Members shall:

1. Comply with all bylaws and rules

2. Ensure players and officials are registered

3. Conduct themselves according to league standards

4. Be responsible for the conduct of players, officials, and spectators

2.4 Good Standing Requirements

1. A Member shall be considered in good standing only when all financial and administrative obligations are fulfilled.

2.5 Suspension / Termination of Membership

VMSL may suspend or terminate membership where a member is proven to have violated rules or engaged in misconduct.

Disciplinary actions may include:

1. Suspension

2. Expulsion

3. Fines

4. Additional sanctions as determined by VMSL

2.6 Non-Discrimination and Inclusion Policy

The League shall not tolerate discrimination, harassment, or abusive conduct based on:

1. Race

2. Nationality

3. Ethnicity

4. Religion

5. Gender identity

6. Sexual orientation

7. Disability

8. Any protected ground

2.7 Mandatory League Compliance Notice

VMSL has zero tolerance for teams that disrupt league operations.

Teams that frequently:

1. Forfeit games

2. Play short of players

3. Fail to meet fee obligations

May have their games scheduled on the 8v8 small field instead of the regular 10v10 large field.

Continued non-compliance may result in termination of future participation.

Compliance is not optional.

 

PART II - SEASONS, FEES & LEAGUE ADMINISTRATION

(3) Governance & Administration

VMSL Summer Season

Season Dates by Division

1. Major Division 35 - Starts on April 27th and ends on October 13th.

2. Premier Division 35 - Starts on May 5th and ends on September 29th.

3. Major Division 45 - Starts on April 23rd and ends on October 9th.

4. Major Division 55 - Starts on April 23rd and ends on October 16th.

 

VMSL Winter Season

Season Dates by Division

1. Major Division 35 - Starts on October 26th and ends on April 12th.

2. Premier Division 35 - Starts on October 26th, 27th and ends on April 20th.

3. Major Division 45 - Starts on October 29th. 30th and ends on April 8th.

4. Major Division 55 - Starts on October 29th, 30th and ends on April 16th.

 

Non-Scheduling Dates

No games will be scheduled during the following holiday periods for the Summer Season:

April 3rd – Good Friday

May 14th, 15th, 16th, 17th and 18th – Victoria Day

July 1st, 2nd, 3rd – Canada Day

July 30th, 31st

August 1, 2, 3rd (Monday) – Civic Holiday

September 3rd, 4th, 5th, 6th, 7th (Monday) – Labour Day

October 26th, 27th and 28th - Viktoria is hosting a tournament.

 

No games will be scheduled during the following holiday periods for the Winter Season:

Thanksgiving Day – Monday, October 12, 2026

Remembrance Day – Wednesday, November 11, 2026

Christmas Day – Friday, December 25, 2026

Boxing Day – Saturday, December 26, 2026

New Year’s Day - January 1, Friday

Family Day - February 15, Monday

Good Friday - March 26, Friday

Easter Monday - March 29, Monday

Victoria Day - May 24, Monday

 

Game Nights and Starting Times Summer Season

Monday

Start Times: 8:00 PM / 9:10 PM and 7:20 PM / 8:30 PM / 9:40 PM

Games on the 8v8 field - 7:20 PM / 8:30 PM / 9:40 PM

Games on the 10v10 field - 8:0 PM / 9:10 PM

 

Tuesday

Start Times: 7:30 PM / 8:40 PM / 9:50 PM

Games on the 8v8 field - 7:30 PM / 8:40 PM / 9:50 PM

Games on the 10v10 field - 7:30 PM / 8:40 PM / 9:50 PM

 

Thursday

Start Times: 8:00 PM / 9:10 PM

Games on the 8v8 field - 8:00 PM / 9:10 PM

Games on the 10v10 field - 8:00 PM / 9:10 PM

 

Friday

Start Times: 7:10 PM / 8:20 PM / 9:30 PM

Games on the 8v8 field - 7:10 PM / 8:20 PM / 9:30 PM

Games on the 10v10 field - 7:10 PM / 8:20 PM / 9:30 PM

Note:

Major Division 45 and 55 teams may play on Thursdays or Fridays.

 

Game Nights and Starting Times Winter Season

Monday

Start Times: 7:30 PM / 8:40 PM / 9:50 PM

3-Games on the 8v8 field - 7:30 PM / 8:40 PM / 9:50 PM

3-Games on the 10v10 field - 7:30 PM / 8:40 PM / 9:50 PM

 

Tuesday

Start Times: 7:30 PM / 8:40 PM / 9:50 PM

3-Games on the 8v8 field - 7:30 PM / 8:40 PM / 9:50 PM

3-Games on the 10v10 field - 7:30 PM / 8:40 PM / 9:50 PM

 

Thursday

Start Times: 8:00 PM / 9:10 PM

2-Games on the 8v8 field - 8:00 PM / 9:10 PM

2-Games on the 10v10 field - 8:00 PM / 9:10 PM

 

Friday

Start Times: 7:10 PM / 8:20 PM / 9:30 PM

3 games on the 8v8 field - 7:10 PM / 8:20 PM / 9:30 PM

3 games on the 10v10 field - 7:10 PM / 8:20 PM / 9:30 PM

Note:

Major Division 45 and 55 teams will play on Thursdays or Fridays depending on the rotation.

 

(4) Team Meetings

4.1 Annual General Meeting

The League shall hold an Annual General Meeting (AGM) within the timeframe determined by VMSL prior to each season. All teams are encouraged to attend, or to send a representative, to remain informed of any rule changes and to address any concerns affecting their team.

4.2 Special Meetings

Special meetings may be called by VMSL.

4.3 Notice

Notice of meetings shall be provided not less than fourteen (14) days prior to the meeting date unless an emergency meeting is required.

 

(5) Team fees & Financial Rules for Payment

5.1 League Fees

$1,000 deposit must accompany all registrations. Registration is not considered valid or complete until the deposit has been received.

 

5.2 Summer Season Fees $4,200

$1,000 deposit — Due Mar 1st.

$1,000 second payment — Due May 15th *(+$100 late fee if missed)*

$1,000 third payment — Due Jun 15th *(+$100 late fee if missed)*

$1,000 final payment — Due Jul 15th *(+$100 late fee if missed)*

 

5.3 Winter season Fees $4,200

$1,000 team deposit — Due August 30th or at the General Team meeting if applicable.

$1,000 second payment — Due Oct 15th *(+$100 late fee if missed)*

$1,100 third payment — Due Nov 15th *(+$100 late fee if missed)*

$1,100 final payment — Due Dec 15th *(+$100 late fee if missed)*

 

5.4 Late Fee Policy

$100 per missed due date (for second/third/final payments)

$300 additional fee if the full balance is not paid by the season deadline.

 

5.5 How to pay.

E-transfer: [email protected] and please make sure that you write your team's name on the e-transfer so it can be applied towards your outstanding balance.

Cheques payable to Victoria Master’s Soccer League

 

5.6 Overdue Payment Fee

An overdue payment fee shall be assessed on any invoice not paid in full by its stated due date (“Overdue Balance”). Any Overdue Balance shall be subject to an overdue payment fee per month, which shall be charged monthly and shall continue to accrue until the Overdue Balance is paid in full. Payment of the overdue payment fee does not relieve the team of its obligation to pay the outstanding Team Fees.

 

5.7 Suspension and Expulsion for Non-Payment

Failure to pay all current VMSL Team Fees by the applicable deadline constitutes a material breach of league requirements. Any team that fails to pay in full by the deadline may, at the sole discretion of VMSL, be subject to immediate disciplinary action, including but not limited to:

Immediate suspension from all VMSL activities.

Ineligibility to participate in any scheduled league games, matches, or events in any division; and/or

Expulsion from the league.

For greater certainty, where a team is suspended or expelled for non-payment, all coaches, managers, and players registered to that team shall be ineligible to participate in any VMSL-sanctioned games or activities in any division until the outstanding Team Fees are paid in full and any suspension is formally lifted by VMSL.

 

5.8 No Exceptions

No exceptions, extensions, waivers, or accommodations shall be granted in respect of overdue payment fees, suspension, or expulsion for non-payment. VMSL reserves the right to enforce this policy strictly in all circumstances.

 

5.9 Ineligibility for Future Participation

Any team, coach, manager, or player associated with an unpaid account may be deemed ineligible for future participation in any VMSL league, division, competition, or program until all amounts owing are paid in full and may remain ineligible thereafter as determined by VMSL in its sole discretion.

 

5.10 Awards, Recognition, and Reassignment of Titles

(a) Eligibility for Awards

Any team that wins League Champions and/or the Champions Cup but is not fully paid and in good standing at the time of awarding shall be ineligible to receive medals, trophies, prizes, or official recognition until all Team Fees are paid in full.

(b) Reassignment of Titles

If full payment is not received within a timeframe determined by VMSL, the league reserves the right, in its sole discretion, to:

Withhold awards indefinitely; and/or

Reassign recognition, trophies, and titles to the runner-up team, which may then be officially recognized as the League Champions and/or Champions Cup winner.

 

5.11 VMSL Reservation of Rights

VMSL reserves the right to take any additional action permitted under league rules, including the right to recover outstanding amounts owed by any lawful means.

VMSL’s failure to enforce any provision of this policy in any instance shall not constitute a waiver of its right to enforce the policy in the future.

 

5.14 Legal Action for Non-Payment of Fees

(a) Obligation to Pay Fees

All team owners, coaches, managers, and players registered with the Victoria Masters Soccer League (VMSL) are required to pay all applicable league fees, dues, and assessments by the deadlines established by the League.

(b) Consequences of non-payment

Failure to submit payment in full by the required deadline will result in:

1. Immediate suspension of the individual or team from league activities, including games, practices, and events.

2. Forfeiture of games until outstanding fees are settled.

3. Ineligibility to participate in playoffs, championships, or future seasons until the balance is cleared.

(c) Right to Legal Action

VMSL reserves the right to initiate legal proceedings against any team owner, coach, manager, or player who fails to remit fees owed.

Legal proceedings may include, but are not limited to:

Recovery of outstanding balances

Interest charges

Administrative costs

Legal fees incurred by the League in pursuing collection.

(d) Notification of non-payment

Prior to initiating legal action, the League will provide written notice of outstanding balances and a reasonable opportunity (no less than 14 calendar days) to resolve the matter.

Acknowledgment of Responsibility

By registering with VMSL, all participants agree to these terms and acknowledge that they may be held personally and/or collectively responsible for unpaid fees.

(e) Additional Notes

If a team fails to pay outstanding fees, fines, or other obligations by the required deadlines, the league may impose additional penalties.

(f) Possible Penalties

1. Game Forfeitures

Matches may default if financial obligations are not met.

2. Suspension of Team or Players

Teams may be barred from league play until debts are settled.

3. Fines & Additional Charges

Past due payments may result in additional financial penalties.

4. Ineligibility for Registration

Clubs may be blocked from registering for future seasons or cup competitions.

5. Disciplinary Action

The league’s Discipline Committee may impose sanctions beyond financial penalties, including suspensions.

 

5.15 Refund Policy

Rule

Refund requests must:

1. Be sent at least 30 days before the start of the season

2. Be submitted via email only

Additional Conditions

3. Refunds are not guaranteed and are at the league’s discretion.

4. After the 30-day window, no refunds will be provided.

However, teams may find a replacement team to recover their fees.

5. Accepted payment methods:

E-transfer: [email protected]

Cheque

Effect

Financial commitment becomes non-refundable after entry deadlines.

 

Observation

Teams assume financial risk upon registration and should be confident in their participation before applying.

VMSL League Rules, Regulations & Bylaws |

 

PART III - TEAM REGISTRATION & CLUB ADMINISTRATION

(6) Team Entry & Club Administration

6.1 Team Eligibility (Requirements for Entry)

1. Rule

VMSL reserves the right to accept or reject any team’s application at any time, for any reason, without providing notice or explanation.

2. Effect

Even teams that have participated in past seasons are not guaranteed re-entry.

3. Observation

Participation is entirely at the discretion of the league.

Returning teams must reapply without expectation of automatic acceptance.

 

6.2 Team Registration Process

The following terms and conditions govern the VMSL decision in accepting or rejecting team registrations.

VMSL reserves the right, in its sole discretion, to make the final decision on team registration with or without notice and without cause, at any time to any team requesting participation.

Registration Deposit

Team applications must be accompanied by a $1000 team deposit for the season.

Team Fees

 

Summer and Winter Season Fees are: $4,200.

Fee Adjustments

Fees are subject to change each season based on several factors, including:

Soccer facility field rate adjustments

Referee fees

Referee coordinator fees.

Insurance costs

The number of teams participating.

Website costs

Medals and trophies

Other miscellaneous league expenses.

Payment Method

Applications must include the required deposit prior to the start of the season.

Payments may be made by:

E-transfer: [email protected]

Full payment must be made to VMSL by the dates provided, though fees may be paid in full at any time.

 

6.3 Team Officials (Manager, Coach, Captain)

Each team shall designate:

Team Manager

Head Coach

Team Captain

These officials are responsible for the team’s compliance with all league rules.

 

6.4 Team Rosters

(Size Limits, Deadlines, Roster Lock Dates)

Roster limits, deadlines, and roster lock dates shall be outlined in the League Rules and Regulations.

Team Roster Rules (Winter and Summer Seasons)

1. Maximum Roster Size

Each team may register a maximum of twenty-five (25) active players.

2. Trialists

Trialists are not permitted.

3. Playing in Another Division

A player may play in another division only if the player is registered with that team for the full season.

4. Policy Amendments

VMSL reserves the right to change or amend this policy at any time due to exceptional circumstances.

 

6.5 Team Names, Uniform Standards, and Branding

Teams must provide uniforms that comply with league uniform standards.

Any conflicts will be resolved by:

The League, or

The match referee

 

6.6 Team Jerseys / Uniforms

(a) Game Sheet Requirements

A completed game sheet must list:

Names of all team officials present at the match.

Names and jersey numbers of all players participating in the match.

(b) Uniform Requirements

Both teams must arrive with complete uniforms, including:

Jerseys

Shorts

Socks

Uniforms must have matching colors and patterns within the same team.

(c) Required Player Equipment

Before the start of the game, all players must wear:

Proper footwear

(Turf shoes or indoor multi-surface shoes only)

Cleated or outdoor shoes are not permitted.

Socks

Shin pads (mandatory — no exceptions)

The referee may issue warnings or prevent participation until equipment complies.

 

6.7 Color Clash & Home Team Responsibility

If team jerseys match or clash:

The home team must change jerseys.

If the home team fails to change, the referee may declare a default game at their discretion.

 

6.8 Pinnies (Bibs)

Pinnies may be worn over jerseys only if officials can clearly identify player numbers.

 

6.9 Grace Period, Timing, and Default

The referee starts the clock at the scheduled game time.

The home team has a maximum of 10 minutes grace period to ensure:

Enough players are present.

Uniforms and equipment comply.

If compliance occurs within 10 minutes, the game proceeds with the remaining time.

If compliance does not occur within 10 minutes, the match is declared a default.

Exhibition Game Exception

If a default occurs, the game may still be played as an exhibition only, and the result will not affect official standings.

 

6.10 Goalkeeper Colors

Each goalkeeper must wear colors clearly distinguishable from:

Field players

The referee

Assistant referees

 

6.11 Casts and Braces

Players with casts are not permitted to play.

Players with orthotic braces may play at the referee’s discretion.

 

6.12 Team Withdrawal, Replacement, and Default Policy

A team that withdraws after acceptance may:

Forfeit all fees.

Be subject to additional league penalties.

 

6.13 Game Equipment & Uniforms

1. The home team is responsible for providing the game ball(s).

2. The visiting team must wear their primary color uniform as registered with the league.

3. The home team must change uniforms if the team’s uniforms are not clearly distinguishable.

4. All players must wear matching uniforms, including:

matching socks

numbered shirts

matching shorts

All players on a team must have the exact same uniform.

Teams must provide proper uniforms (team jerseys). Teams failing to do so may receive a team warning.

First Aid Requirements

All teams are responsible for bringing a first aid kit to every game.

The first aid kit must be available on the bench or with team staff to provide basic treatment for minor injuries that may occur during games.

 

6.14 Home Team Designation

The home team is the second/bottom team listed on the game sheet.

Example:

FC Central v. Polonia → Polonia is the HOME team.

 

6.15 Game Default, Cancellation & Forfeit Policy

If a team forfeits, the score will be recorded as a 3–0 loss against the forfeiting team.

Any team that forfeits three (3) games in a season must appear before the Discipline Chair or Committee and may be subject to sanctions, including a bond up to $500, held against future forfeit.

 

6.16 Purpose

(a) This Policy sets out the requirements, procedures, and penalties governing match forfeits, cancellations, defaults, failures to provide proper notice, and team withdrawals from league competition.

(b) This Policy applies to all teams, clubs, officials, and match participants registered with the VMSL.

 

6.17 Definitions

For the purposes of this policy:

6-(a) Default / Forfeit

A match that is recorded as a loss to a team due to:

failure to field a team.

failure to appear.

other non-compliance with league requirements

6-(b) Same-Day Default

A default occurring on the day of the scheduled match, including but not limited to:

non-appearance

cancellation without the required notice

6-(c) Proper Notice

Written notice submitted via the league’s designated Game Default/Cancellation Form at least twenty-four (24) hours prior to the scheduled kick-off time.

6-(d) Game Default/Cancellation Form

The official VMSL form required to request a match forfeit/default and initiate notification to the referee and opposing team.

 

6.18 Mandatory Game Default / Cancellation Notice Form

(a) A team intending to forfeit a match, or unable to field a team for any reason, must submit a Game Default/Cancellation Form no later than twenty-four (24) hours prior to the scheduled kick-off time.

(b) Submission of the Game Default/Cancellation Form is mandatory for all teams and is the only recognized method of providing Proper Notice.

(c) The submitting team is responsible for ensuring that the form is submitted within the required timeframe. Failure to submit the form within this timeframe will be treated as a Same-Day Default.

 

6.19 Effect of Submitting a Game Default/Cancellation Form (24-Hour Notice)

Upon submission of the Game Default/Cancellation Form within the required timeframe:

(a) The match shall be recorded as a Default/Forfeit against the submitting team.

(b) The match shall not be rescheduled.

(c) Once the form has been submitted and notifications have been issued, the submitting team shall not be permitted to play the match, even if the team later becomes available.

(d) The league shall notify the assigned referee(s) and the opposing team of the default.

(e) The league’s determination of the match status following submission of the form shall be final.

 

6.20 Failure to Provide Proper Notice (No 24-Hour Notice)

(a) Any team that fails to appear for a scheduled match, or cancels a match without providing Proper Notice, shall be recorded as a Default/Forfeit and shall be subject to the penalties set out in Section 6.

(b) Failure to provide Proper Notice includes, but is not limited to:

Non-appearance for a scheduled match

Cancellation or withdrawal on the day of the match

Failure to submit the Game Default/Cancellation Form at least twenty-four (24) hours prior to the scheduled kick-off time.

 

6.21 Same-Day Default Fines and Penalties

Same-Day Default fines shall be assessed progressively as follows:

(a) First (1st) Same-Day Default: CAD $100

(b) Second (2nd) Same-Day Default: CAD $200

(c) Third (3rd) Same-Day Default: CAD $300

(d) Payment of the assessed fine must be made by cheque or e-transfer to VMSL and must be received prior to the defaulting team’s next scheduled match.

(e) Failure to pay the assessed fine prior to the next scheduled match may result in additional sanctions imposed by VMSL, including but not limited to:

Suspension

Additional match defaults

Other disciplinary action at the discretion of VMSL

 

6.22 League Discretion — Field Reassignment After Default/Cancellation

VMSL reserves the right, at its sole discretion, to change the field location and/or field size (small field or large field) for any match affected by default or cancellation without Proper Notice, where VMSL determines such a change is in the best interest of the league, its scheduling, or field allocation requirements.

 

6.23 Team Withdrawal, Disqualification, or Early Exit from League Competition

(a) If a club or team is disqualified or withdraws from the league for any reason prior to completing all scheduled league-phase matches, such withdrawal may affect:

• Standings
• Scheduling
• Competition integrity

(b) In such cases, all match results played by the withdrawing or disqualified team in that division may be deemed lost by the withdrawing/disqualified team, and VMSL may adjust the following accordingly:

• Results
• Points
• Standings
• Disciplinary records

(c) VMSL reserves the right to reschedule remaining matches, amend the league schedule, and/or modify standings as necessary to reflect the withdrawal and maintain fairness for the remaining teams.

(d) All determinations made by VMSL under this section shall be final.

 

6.24 General Enforcement and Authority

(a) VMSL reserves the right to interpret and enforce this policy, including resolving disputes arising from:

forfeits

cancellations

defaults

withdrawals

(b) VMSL may amend this policy at any time as required for:

league operations

field allocations

disciplinary consistency

 

6.25 Conduct, Responsibility, and Self-Policing

Every team is responsible for the league for the actions of its players and officials.

Teams must inform all players of the VMSL’s:

1. intent and principles

2. rules of play

3. objectives

4. insurance waivers

5. before they play

6. All teams must be self-policing.

 

6.26 Warm-Up & Sideline Rules (Safety)

1. Teams cannot go onto the field area or sidelines to warm up while another game is being played. This causes disruptions, distractions, and safety concerns — especially in the last 5 minutes.

2. The referee has the right to stop the game and remove players/coaches who move into the field/sidelines to warm up.

3. Players and coaches may be disciplined, the team may be fined, and the referee may submit a report if the team fails to comply.

4. Players are advised to warm up in the hallway areas.

5. Teams and players may enter the field only once the clock buzzer signals the end of the game.

 

6.27 Referee No-Show Reporting

Teams must report to the VMSL if a referee does not report for an assigned game.

 

6.28 League Meetings (Fines)

Teams are required to attend all scheduled league meetings. Failure to attend a league meeting shall result in the following fines:

(a) First missed league meeting in a season: CAD $50

(b) Each subsequent missed league meeting in the same season: CAD $100

 

6.29 Officiating & Behavior Complaints

Team managers may submit comments regarding:

1. the quality of officiating

2. an opponent’s behavior

Comments will only be considered if:

1. submitted in writing

2. on the correct form found on the VMSL website

 

6.30 Player Registration & Game Day Limits

Teams are limited to 25 registered players per season, and 25 on the roster.

Each team may dress up to 20 players total, including the goalkeeper, for any game.

Players who arrive after the second half has started will be allowed to play.

 

6.31 Players Discipline Tracking

1. Responsibility of Team Officials

All Team Officials, including the Coach, Manager, and Team Owner, are responsible for tracking and managing player discipline throughout the season.

2. Scope of Responsibility

This responsibility includes, but is not limited to, monitoring:

a. red cards

b. yellow cards

c. Suspensions and penalties

d. Active and inactive player status

3. League Notifications

This responsibility applies regardless of whether the league provides disciplinary notifications.

4. Return Following Major Suspension

Any player suspended for more than six (6) games in a season must complete a Player Request to Return to VMSL Form and obtain league approval before being permitted to return to play in any division.

5. Player Activation Request

If a player does not appear on the team roster due to suspension, the team and/or player must request player activation by contacting VMSL at [email protected] at least twenty-four (24) hours before the scheduled match.

6. Advance Notice Requirement

The 24-hour advance notice is required to allow VMSL sufficient time to verify and process activation requests for players serving major suspensions. Requests submitted on the day of the match will be rejected without exception.

7. Invalid Request Methods

Phone calls or text messages to any league director will not be accepted as an official request and will not be considered valid.

8. Consequence of Unauthorized Participation

Any team that allows a player to participate without proper activation, or whose name does not appear on the official game sheet, shall forfeit the match.

9. Additional Discipline

In addition to forfeiture, the team and/or player may be subject to further disciplinary action and fines, regardless of the final match result.

10. Finality of League Decisions

All determinations made by VMSL under this section are final. No appeals will be accepted.

 

6.32 Each Team Playing in the VMSL Is Responsible For:

(a) Conduct & Accountability

The actions and conduct of its Team Officials, players, and spectators.

(b) Safety & Prevention

Taking all reasonable precautions necessary to prevent its Team Officials, players, and/or spectators from threatening and/or assaulting anyone present at games.

(c) Eligibility Records

Maintaining knowledge and accurate records regarding the current eligibility status of all Team Officials and players.

(d) Restricting Ineligible Participation

Ensuring that ineligible Team Officials and players do not enter the:

playing field

technical area

any game participation area

(e) Valid Identification

Ensuring each manager, coach, and player has a valid VMSL-recognized ID card or other VMSL-recognized identification document, such as:

valid driver’s license

passport with photo

(f) Presenting Identification When Requested

Ensuring that a valid VMSL-recognized ID card or other VMSL-recognized identification document is presented to the Game Official for each Team Official and player prior to participation in any game, when requested.

If a player fails to produce proper photo identification prior to the game, the referee will note it on the game sheet.

Following the game, the player must send a properly scanned photo ID to [email protected] no later than 48 hours after the

(g) First Aid Requirements

See the VMSL first-aid requirement in the Team Administration / Risk Management provisions.

 

6.33 Match Start & Timing Rule

1. All matches must begin exactly at the scheduled time.

2. The referee will start the official clock at the scheduled time, regardless of whether teams are fully prepared or present on the field/court.

 

6.34 Sporting Behavior

Ensuring that Team Officials, players, and spectators conduct themselves in a sporting manner. Failure to do so through insulting or improper behavior will result in disciplinary action and may bring the game into disrepute.

 

6.36 Roster Integrity

Ensuring that no individual appears on the roster for any two teams competing in the same division.

 

6.37 Fees & Deadlines

Ensuring that all VMSL team fees are paid within the allowed time and by the stated deadline.

 

6.38 Website Access

Why is the Team Website Access & Team Dashboard so important?

Once your team is registered, you will receive an invite from Home Teams Online — you must accept it.

This dashboard allows you to:

1. Manage your roster (activate/deactivate players for game sheets)

2. Assign jersey numbers

3. Post team pictures

4. Communicate with your players via email or text

5. View your team’s page, scheduled games, scores, and player stats

(a) What Teams Can Do Now

1. Teams are now allowed to set Active and Inactive players on the official game sheet.

Set Active/Inactive Players

2. Jersey Numbers: You can add a player’s jersey number to the Game sheet to be printed.

3. Inactive Roster Management: You may delete players from the inactive roster if they are no longer part of your team.

(b) Important Rules for Activating Players

Proper Registration Required

1. Only activate a player if they were properly registered in this past summer season. If you activate a player registered in any season before this past summer (when photo IDs were not required), your team will forfeit the game.

2. Registration must include a valid photo ID.

3. Older Registrations Are Not Valid

4. If you activate a player from a registration before this summer, your team will forfeit the game. This is because older registrations did not require photo IDs, making them invalid.

(c) Key Reminder

Always double-check that any player you activate:

1. Appears in the system as registered for the most recent summer season

2. Has a photo ID tied to their registration

3. Failure to do so results in automatic game forfeiture. Always double-check that a player’s registration includes the latest summer season + photo ID before making them active. Using outdated registrations risks an automatic forfeit.

 

PART IV - PLAYER REGISTRATION & AGE ELIGIBILITY

(7) Player Registration & Age Eligibility

7.0 Roster Restrictions and Eligibility Across Divisions

1. A player cannot be listed on two team rosters if those teams compete in the same division or the same age group.

2. A player may be rostered on more than one team only when the teams are in different divisions and different age groups.

3. In other words, if two teams are in the same competitive bracket, whether by division or age group, the player may appear on only one roster.

4. Players may compete in more than one division at the same time only if each team is in a different age group.

Example:

A player registered in Major Division 35 cannot also play in Premier Division 35. Because both teams are in the same age group, the player must choose one.

Players must also meet the registration age requirements for every division in which they are rostered.

 

7.1 Player Eligibility (Age, Residency, ID Requirements)

All Players must be registered and approved before participating in any League match.

Liability falls on teams to ensure compliance; league does not verify.

 

7.2 Registration Process and Deadlines

(a) Registration Deadline

New Players can register to play until the end of the regular season in the proper division.

(b) Accurate Registration Information

Each player is responsible for ensuring their registration details, including personal contact information, are accurate and match their current, valid photo ID.

(c) Mandatory Photo ID Upload (Government Issued)

All players must upload a current government-issued photo ID showing their birthdate.

If a player does not upload a valid photo ID, they will not be able to register or play.

(d) Fake or Invalid ID Use (Serious Violation)

If a player uses a fake, invalid, or someone else’s photo ID to register, this is a serious violation. The VMSL may:

Fine the player up to $1,000

Suspend the player for a period determined by the Discipline Chair or Discipline Committee

The team may also be subject to additional sanctions and fines.

(e) Automatic Roster Processing / Team Responsibility

Player registrations are processed automatically into team rosters without VMSL manual verification.

Team owners, managers, and coaches are responsible for self-policing their roster by:

Reviewing each player’s uploaded photo ID

Confirming all registered players meet the age requirements for their division.

(f) Age Eligibility (By Division)

Players must meet the allowable age requirements for the division.

Players are also subject to eligibility rules regarding the number of underage players permitted (if applicable) within each division.

 

7.3 Major & Premier Division: 34/35+ Age Requirements

Must be 34 years old as of the date of the game.

 

7.4 Major Division: 40/45+ Age Requirements

(a) All players must be at least forty (40) years of age to participate in this division.

(b) A player who is forty-five (45) years of age or older shall be considered a 45+ player and will no longer count as an underage player for roster or eligibility purposes.

 

7.5 Major Division: 50/55+ Age Requirements

(a) All players must be at least fifty (50) years of age to participate in this division.

(b) A player who is fifty-four (54) years of age or older shall be considered a 55+ player and will no longer count as an underage player for roster or eligibility purposes.

 

7.6 Ineligible or Illegal Player Consequences

If the VMSL discovers a team has played an illegal or ineligible player during the season, the league reserves the right to apply consequences to every game the player participated in. This may include:

1. Game forfeiture

2. Fines up to $1,000

3. Suspension from the league

4. Any other censure deemed appropriate

 

7.7 Suspended Players Playing Under Another Name (Team Liability)

If a team allows a suspended player to participate under a different name, the VMSL may apply consequences to every game the player participated in.

Both the player and team may face:

1. Game forfeiture

2. Fines up to $1,000

3. Suspension from the league

4. Further disciplinary action

 

7.8 Suspended Players Registering Under Another Name (Player Liability)

If a player suspended from any division knowingly registers and plays under a different name in any division of the VMSL, the league may apply consequences to every game the player participated in.

The player and team may face:

1. Game forfeiture

2. Fines up to $1,000

3. Suspension from the league

4. Further disciplinary action

 

7.9 Enforcement and Discretion

VMSL retains full authority to interpret, enforce, and apply this Policy, and all determinations made by the VMSL under this Policy shall be final, subject only to any appeal procedures expressly provided in VMSL rules.

VMSL may amend this Policy at any time without prior notice, and amended versions shall take effect immediately upon publication or distribution.

 

7.10 Acceptance

By registering, and/or by participating in any VMSL match or league activity, each Player and each Team Official acknowledge, accepts, and agrees to comply with this Policy and all applicable VMSL rules, regulations, and disciplinary decisions.

 

7.11 Player Responsibilities

All players in a VMSL game must have a valid photo ID available if the referee or a VMSL official ask for it.

Requirements for the ID:

Must be current (not expired)

Must include the player’s name and birthdate.

Information must be written in English.

Player Card / Proof of Age

Players must show their player card or ID to the game official or VMSL representative when requested in these situations:

1. Before playing in a VMSL game

2. Before the second half starts if the player arrives before or at halftime

3. After the game ends, if an official asks for it

Always bring your player card or government photo ID to every match.

If you arrive late, you must show it before entering the game (no later than halftime).

Officials can also ask for it after the game.

 

7.12 Accurate Registration Information

Each player is responsible for ensuring that their registration information, including personal contact information, is accurate and matches their current and valid photo ID.

(Photo ID must be current, and the player’s name and birthdate must be in English.)

 

7.13 Alternative Proof of Age

1. Where necessary, birth certificates, passports, or other evidence acceptable to the VMSL may be accepted as proof of age.

2. This evidence must accompany all registration forms.

3. (Photo ID must be current, and the player’s name and birthdate must be in English.)

4. The burden of proof of age rests with the player.

 

7.14 Eligibility

No player shall be deemed registered for league competition, nor may they compete in league competition, unless their registration form is in the hands of the VMSL before participation.

 

7.15 Failure to Provide Photo ID

If a player cannot show a valid photo ID when asked, the player is not allowed to play in the game.

If the player still plays anyway (even for a few minutes) without providing photo ID, the result is:

The game will be declared a forfeit.

What a Forfeit Means

Your team automatically loses the match, regardless of the score.

The league usually records it as a forfeit loss (often 3–0 or similar depending on league rules).

Example

Referee asks Player A for ID.

Player A does not have it.

Player A should not play.

If Player A enters the game anyway, the league can void the result and award the win to the other team.

✅ Best practice: Always bring player card or government photo ID to avoid risking a team forfeit.

 

7.18 Playing Under a Different Name and/or Jersey Number

Players must participate under their correct registered name and jersey number. A suspended player may not use another name, another player's identity, or a different jersey number to avoid detection or a suspension.

If a team knowingly permits this conduct, VMSL may review every match in which the player participated and impose sanctions on the player, the team, or both, including:

1. Game forfeiture

2. Fines up to $1,000

3. Suspension from the league

4. Further disciplinary action as permitted by VMSL rules

 

7.20 Request to Return to VMSL

All players suspended for major infractions of 6 games and over must re-apply using the following form: Player Request to Return to VMSL.

A player cannot be activated until the form is filled out and submitted to VMSL for approval at least 24 hours prior to the scheduled match.

 

7.21 Player Identification / Player Cards

Players must provide identification or player cards upon request by match officials or League representatives.

 

7.22 How to Obtain ID Cards for Players, Coaches, Team Owners, and Managers

Purpose and Importance

ID cards are the official proof of a person:

• eligibility
• registration
• team affiliation
• within soccer.
• Why ID Cards Matter
• All players and team officials are required to always carry their ID card.
• ID cards are used to:
• verify the identity and eligibility of players and officials.
• confirm team affiliation.
• ensure compliance with league registration requirements.

At the start of every official match, referees and opposing teams may request to see these cards in accordance with VMSL eligibility rules.

Match Requirement

ID cards must be presented at the beginning of each official match. Failure to provide a valid ID card may affect a player’s or official’s eligibility to participate.

This system helps maintain fairness, ensures compliance with league rules, and supports proper registration across all teams.

 

7.23 Card Features

Each ID card includes:

1. Photo of the player/coach/manager

2. Player ID number (same as the Driver’s License number)

3. Full Name

4. Date of Birth

5. Person Status (Player, Coach, or Manager)

6. Statement:

"Players and Team Officials must have this card available at any time when requested."

 

7.24 Cost of ID Cards

1. Player Card Fee: $10.00 (covers printing and materials)

2. Replacement Fee: $10.00 (for lost or misplaced cards)

 

7.25 How to Obtain a Player Card

The process is designed to be fast and convenient, often completed before your game begins.

Visit the front office (Jurgen) on:

• Mondays during VMSL games
• Tuesdays during VMSL games
• Thursdays during VMSL games
• Fridays during VMSL games
• Available before and during games being played.

1. Provide a current valid Driver’s License or another official Canadian government-issued photo ID.

2. Have your photo taken on-site.

3. Receive your ID card with all required details.

With this system, players, coaches, and managers can ensure they meet VMSL eligibility requirements and are always ready for official verification.

 

7.26 Maximum Players per Roster

Maximum Active Players:

Only 25 players can be listed as active on the official game sheet.

If your game sheet prints blank, it usually means that your roster contains more than 25 active players. To resolve this, deactivate additional players and ensure that no more than 25 players are active before printing the game sheet.

Player Activation Rules

Players not activated for that specific game are not eligible to play.

Players must be activated before game day to be eligible.

Important Compliance Rule

If a player is handwritten onto the game sheet after being marked inactive, the match will be considered an automatic default (forfeiture).

Registration Requirement

Only players and team officials who are registered with VMSL are permitted to be listed on the official game sheet.

 

7.27 Minimum Number of Players Required to Start a Game

(a) Small Field – 8v8

1. Format: 7 + 1 goalkeeper

2. Minimum to start: 6 total players, including a goalkeeper

3. A team must commence play immediately once they have the minimum players on the field.

4. If a team does not have the minimum number of players, the 10-minute grace period applies (see Grace Period section).

(b) Large Field – 10v10

1. Format: 9 + 1 goalkeeper

2. Minimum to start: 8 total players, including a goalkeeper

3. A team must commence play immediately once they have the minimum players on the field.

4. If a team does not have the minimum number of players, the 10-minute grace period applies (see Grace Period section).

7.28 Grace Period (Default / Forfeit Procedure)

1. A team that does not have the minimum number of players required to start has a ten (10) minute grace period.

2. The grace period begins three (3) minutes after the scheduled start time.

3. After the ten (10) minute grace period expires:

4. Any team still below the minimum number of players will be declared a default (loss by forfeit).

5. If neither team meets the minimum number within the allotted time, the VMSL will review the case and may impose sanctions as deemed appropriate.

7.29 Important

If a team has the minimum required number of players, they must take the field and begin play immediately.

The referee will start the match clock at the scheduled kickoff time, regardless of whether a team is fully prepared or still organizing players.

Teams are expected to be ready to play at the official start time to avoid losing match time. ⏱️⚽

 

7.30 Refusal to Start Despite Minimum Players

If a team refuses to begin the match despite having the required minimum number of players on the field, the referee will issue a caution to the team and the match will be recorded as a forfeit, regardless of any grace period.

The grace period applies only in the following situations:

1. When does a team not yet have the minimum number of players required to start the match; or

2. When additional time is needed to resolve a jersey color conflict between teams.

 

7.31 Roster / Bench Limits

1. Teams may dress a maximum of twenty (20) players for a match.

2. A maximum of four (4) non-playing personnel may be listed on the game sheet and permitted in the team bench area.

3. Any team with more than four (4) non-playing personnel in the team bench area will be subject to a $250 fine.

 

7.33 Live Play Substitutions

Substitutions may be made during live play, without requiring a stoppage in play, provided that the following conditions are met:

The exiting player must completely leave the field of play before the substitute enters.

A player is considered off the field once they have returned to the designated substitution zone.

The entering player may only enter the field through the designated substitution zone, and only after the exiting player has physically returned to the substitution zone.

In the event of an injury, the referee may relax substitution procedures as necessary to allow for the safe removal of the injured player.

 

7.34 Violation

Any breach of these rules will result in a yellow card being issued to either:

The player who exited the playing area illegally, or

The player who entered the playing area illegally.

 

7.35 Ineligible Players (Suspended, Unregistered, or Using Fraudulent Identification)

The use of an ineligible player may result in one or more of the following penalties:

Game forfeiture

Disciplinary action against the team or player

Fines imposed by the league

Suspensions for players, coaches, or team officials

 

7.36 VMSL 35+/45+/55+ First Team / Reserve Team Rule Player Movement

Applicability

This rule applies to clubs that operate both a First Team and a Reserve Team in the following divisions:

• Major & Premier Division 35+
• Major Division 45+
• Major Division 55+

A club participating in the VMSL Division 35+/45+/55+ may operate a First Team and a Reserve Team where permitted by the League.

This reserve-team arrangement applies when there is a vacant spot in the division resulting in an odd number of registered teams.

Player Registration and Movement

A maximum of eight (8) players may be registered for movement between the club’s First Team and Reserve Team.

These eight (8) players:

Must be properly registered and identified with both teams in accordance with VMSL registration requirements.

May play for either the First Team or the Reserve Team during the season, subject to all applicable VMSL eligibility, suspension, and roster rules.

May move in either direction between the First Team and Reserve Team.

Must not exceed a total of eight (8) designated shared players at any time unless otherwise approved in writing by VMSL.

Team Identification

The First Team and Reserve Team must operate under the same recognized club structure and must be clearly identified as affiliated teams, for example:

Spartan FC 55

Spartan FC 55 Reserves

League Approval

The establishment of a Reserve Team and the use of shared players remain subject to VMSL approval and any applicable registration, roster, scheduling, or competition requirements established by the League.

 

7.38 Dual Registration / Playing Up (If allowed)

Multiple Teams

Players may play in multiple divisions provided the teams are in different age groups.

Players may not play for more than one team in the same division unless both teams are affiliated under the same club’s name and permitted by league regulations.

Overlapping Player Commitments Across Divisions

If a player participates in multiple divisions and game times overlap, no schedule changes will be made to accommodate the player.

The posted league schedule on the website is final.

 

7.39 Player Transfer Deadlines & Restrictions

Transfer Deadline

Player transfers are permitted up to the final day of the regular season in the applicable division.

Group Restrictions

Once playoff groups are formed, no player transfers are allowed between Group A and Group B within the same division.

VMSL Player Notice

All VMSL players are hereby advised that any player who fails or refuses to pay their outstanding team fees and/or return all team-issued uniforms and equipment to their respective team will be subject to league action.

Upon receipt of a completed player block request from a team, the VMSL will block that player from:

Registering with another team.

Transferring to another team; or

Participating in any other VMSL division.

The block will remain in effect until the player has fulfilled all outstanding obligations to their previous team, including payment of all team fees and the return of all team-issued uniforms and equipment.

VMSL encourages all players to resolve any outstanding obligations with their team in a timely manner to maintain their eligibility to participate in league activities.

 

7.40 VMSL Conditions for Players to Play in More Than One Division

Eligibility

Players may participate in more than one division simultaneously only when the teams are in different age groups.

Players must be properly registered and may register with only one additional team per division.

All players must meet the applicable age and registration requirements.

Players must remain in good standing throughout the season to maintain eligibility to play in more than one team and/or division.

Disciplined Rules for Multi-Division Players

For players participating in more than one division:

Minor card infractions do not carry over between divisions.

Any suspension must be served in the division where the infraction occurred.

Serious Discipline Restrictions

A player is not eligible to play for more than one team if they commit any offence resulting in a minimum three (3) game suspension under ASA and/or VMSL discipline, including but not limited to:

Serious Foul Play (SFP)

Violent Conduct (VC)

Referee Abuse

Eligibility After Suspension

At the start of a new season, any player previously suspended under the above conditions who wishes to play for more than one team in a different division must request approval from VMSL.

Approval will be based on the player’s disciplinary and statistical record from the previous season.

League Authority

VMSL reserves the right to change, add, delete, discontinue, or impose conditions on these terms at any time, with notice, as deemed necessary for the league’s best interest, safety, and stability.

Participant consent is not required for such changes.

Team Manager Responsibility

Each team manager is responsible for maintaining an accurate ASA registration roster.

Updated rosters must be submitted to VMSL when requested.

 

7.41 Player Release Policy

 

PART V - TRANSFERS & PLAYER MOVEMENT

(8) Transfers & Player Movement

8.1 Transfer Window

1. Transfer Window

Players can be registered or transferred any time up to the last day of the season, but only within their own division.

Team responsibility

Owners, managers, and coaches must make sure every player is eligible under league rules. The one stated exception is the rule allowing up to five underage players per team per season in the 45 and 55 Divisions.

If an ineligible player is used

The league can review every match that player appeared in and impose penalties, which may include:

1. forfeits

2. fines

2. Governing rules

All transfers are subject to league rules and any applicable governing body rules.

1. suspensions

2. other discipline

 

8.2 Transfer Rules Procedure (Approval Requirements)

Transfer Deadline, Transfer Process, and Requests to Block a Transfer

(a) Transfer Form Requirement

All player transfers must be completed using the VMSL Player Transfer Form (VMSL Players Transfer Form).

The completed transfer form must be submitted before the start of the game in which the player intends to participate with the new team.

To be valid, the transfer form must include the agreement and signatures of the following parties:

The player

The current (present) team coach or manager

The new team coach or manager

A transfer will not be considered valid unless all required information and signatures are provided.

 

8.3 Transfer Deadline

Players may transfer up to the last day of the current regular season in their division.

 

8.4 Transfers During Playoffs & Group Split Restrictions (Group A / Group B)

1. Transfer Deadline

All player transfers must be submitted by the last day of the regular season for each applicable division.

2. Playoff Transfer Freeze

Once the playoffs begin in any division, the transfer window will be closed across all divisions and age groups.

This ensures fairness for all teams, regardless of final standings.

3. Group A / Group B Restrictions

If a division is split into Group A and Group B for the playoffs:

No player transfers are allowed between groups once the groups have been finalized and before the playoffs begin.

4. Example

A player registered to a Group B team may not transfer to a Group A team.

A player registered to a Group A team may not transfer to a Group B team.

This restriction applies after playoff groups have been established.

 

8.5 Eligibility to Transfer

A player who has signed a VMSL registration form for a team during the current season may transfer to another VMSL team, subject to all applicable league rules and regulations.

 

8.6 Return to Previous Team

If a player transfers to a new team during the current season:

The player may return to their former team’s roster at any time during the remainder of that same season, provided the transfer complies with league rules.

 

8.7 Player Outstanding Liabilities (Fees, Uniforms, and Team Property)

A player with unresolved obligations to a previous team is ineligible to register, transfer, or participate with a new VMSL team until the matter is resolved. Outstanding obligations may include:

Unpaid team fees

Unreturned uniforms

Unreturned team equipment or other team property

A team requesting that a player be blocked must provide verifiable written evidence showing that the player was notified of the obligation before or during the applicable season. Acceptable evidence includes emails, text messages, or comparable written records. Documentation created only after a transfer request will not be accepted.

When VMSL requests supporting evidence, the requesting team must provide it within 24 hours. If sufficient evidence is not provided within that period, VMSL may permit the player to participate.

Once the obligation has been satisfied, the previous team's coach or manager must notify VMSL so the player's eligibility can be reinstated. VMSL may maintain internal eligibility records for administrative and compliance purposes.

 

8.8 Team Granting Transfer (Email Confirmation)

Players must complete and submit the VMSL Player Transfer Form at least 24 hours before game day.

Once the transfer form is received, VMSL will forward the transfer request to the player’s current team for approval.

After the player’s current team receives the transfer verification request from VMSL, the team must respond within 24 hours. If no response is received within this timeframe, the transfer will be automatically approved.

The team granting the transfer must send an email to VMSL confirming their agreement with the transfer.

The team’s coach or manager must authorize this email.

VMSL Business Hours and Communications

All VMSL business activities and communications are conducted during regular business hours:

Monday to Friday, 9:00 a.m. to 5:00 p.m.

Communications received outside of these hours, including evenings and weekends, will not be monitored or addressed until the next business day.

Teams and players are expected to adhere to these business hours for all VMSL-related communications and operations.

 

8.9 Requests to Block a Player Transfer

Any team requesting that a player be blocked from transferring must:

1. complete the official form titled “TEAM REQUESTING A PLAYER TO BE BLOCKED”

2. submit it to the VMSL for approval and processing

3. Verbal or personal requests will not be accepted or considered

 

8.10 When a Player Becomes Eligible to Play

A player becomes eligible to play for the new team immediately once all the following conditions are met:

The VMSL Player Transfer Form has been fully and correctly completed.

Both teams have agreed to the transfer.

The submitted information complies with all VMSL transfer guidelines and requirements.

Once the transfer is approved by the league, the player ceases to be part of the former team as of the approval date and is eligible to play for the new team.

 

8.11 Transfer Fees

There are no transfer fees for transfers within a given season.

 

8.12 Disputes / Refusal to Transfer / League Authority

If a team refuses a transfer, the player can appeal to the league with proper signatures.

The league will verify with the previous team and may override refusal if rules are not met.

Teams must respond to the league’s transfer verification request within 24 hours, or the transfer will be automatically approved.

 

8.13 Grounds and Proof Required for Refusing a Player Transfer

A team may refuse to approve a player transfer only when the player has an unresolved obligation to the current team, including unpaid team fees or unreturned uniforms, equipment, or other team property.

The team must provide VMSL with supporting written proof that the player was notified of the obligation before the transfer request. Acceptable proof may include prior emails, text messages, or other written records requesting payment or return of property.

The proof must be submitted within 24 hours of VMSL's transfer-verification request. If the team does not respond or does not provide sufficient proof within that period, VMSL may approve the transfer.

 

8.15 Teams Withdrawing from the League

Any team that does not participate in a season, or that withdraws from the league at any time:

has no current or future right to block or deny player transfers; and

relinquishes any claim of liability over its players.

 

8.16 Division Restriction (35+ Major to 35+ Premier)

Players transferring from Major Division 35+ to Premier Division 35+:

1. cannot play in both divisions at the same time

2. cannot transfer back to their original division until the end of the current season

 

8.17 $100 Bond for Non-Compliance

A $100 bond may be imposed on any player who:

fails to fulfill obligations to a previous team.

submits an incomplete or inaccurate transfer form; and/or

registers with another team without proper VMSL transfer approval.

 

8.19 Illegal Transfers / Tampering

Any attempt to improperly recruit a player, fraudulently register a player, or circumvent established transfer rules shall be considered tampering and will be subject to disciplinary action by the league.

 

8.20 Disputes and Transfer Appeals

Any disputes regarding player transfers may be submitted for review and appealed through the league’s established processes.

 

8.21 Club & Reserve Collaborator Movement

Applicability

This rule applies to clubs that operate both a First Team and a Reserve Team competing within the same age group in the following divisions:

• 35+ Major Division
• 35+ Premier Division
• 45+ Major Division
• 55+ Major Division

Eligibility

This rule applies only when a vacancy exists in the division, resulting in an odd number of registered teams.

Club Registration Requirement

To qualify under this rule:

• Both teams must be affiliated with the same club’s name.
• Both teams must be officially registered using the same club naming structure.

Example

• Spartan FC 35
• Spartan FC 35 Reserves

Player Movement Regulations

In the 35+ Major and Premier Divisions and the 45+ Major Division, a maximum of five (5) players may move between the First Team and the Reserve Team.

In the 55+ Major Division, a maximum of eight (8) players may move between the First Team and the Reserve Team.

Player movement is permitted in both directions:

• First Team → Reserve Team
• Reserve Team → First Team
• Dual Registration Requirement

The five (5) or eight (8) eligible players must be dually registered with both teams.

Compliance

All player movements must comply with league registration procedures and eligibility regulations.

VMSL Selects Team – Vacant Division Policy

If a division has a vacant team position prior to the commencement of the season, the League reserves the right to enter a VMSL Selects Team into that division for the purpose of maintaining competitive balance and ensuring even division numbers.

Player Eligibility

The VMSL Selects Team roster shall be open to players who are already registered with another VMSL team and who wish to participate in additional matches.

All participating players must meet the age eligibility requirements for the division in which the VMSL Selects Team is competing.

Player Selection

Acceptance onto the VMSL Selects Team shall be at the discretion of the VMSL Selects coach, who will determine eligibility based on player qualifications.

Participation Fee

A $250 Selects Team participation fee must be paid in full prior to participation.

VMSL League Rules, Regulations & Bylaws |

 

PART VI - COMPETITION STRUCTURE & STANDINGS

3.1 League Structure (Divisions and Age Groups)

The League shall be organized into divisions and competitions as determined annually by VMSL.

VMSL DIVISIONAL COMPETITION FORMAT

General Provisions

Please be advised that the competition formats described in this policy may be amended, modified, or implemented differently between the Summer and Winter seasons at the sole discretion of the Victoria Masters Soccer League (VMSL).

The number of games scheduled in each division will depend on the number of teams officially registered for that season.

Unless otherwise specified, standings will be determined by the total number of points accumulated during the applicable regular season round robin, playoff round robin, or group stage.

VMSL reserves the right, in its sole and absolute discretion, to change, amend, revise, or replace any competition format before the commencement of the applicable season.

 

(A) DIVISION WITH 6 TEAMS

Regular Season

Format: Double Round Robin — Two Rounds

Six teams will compete in the division.

Each team will play every other team twice.

Each team will have five opponents.

Five opponents × two games = 10 regular-season games per team.

Regular-Season Champion

The team finishing in first place after the completion of the 10-game regular season will be declared the VMSL Regular-Season Champion.

Playoffs — Champions Cup

Format: Double Round Robin — Two Rounds

All six teams will qualify for the Champions Cup playoffs.

Each team will play every other team twice.

Five opponents × two games = 10 playoff games per team.

Champions Cup Winner

The team finishing in first place after the completion of the 10-game playoff round robin will be declared the VMSL Champions Cup Winner.

Total Games per Team

Regular Season: 10 games

Champions Cup Playoffs: 10 games

Total: 20 games per team

 

(B) DIVISION WITH 8 TEAMS

Regular Season

Format: Double Round Robin — Two Rounds

Eight teams will compete in the division.

Each team will play every other team twice.

Each team will have seven opponents.

Seven opponents × two games = 14 regular-season games per team.

League Champion

The team finishing in first place after the completion of the 14-game regular season will be declared the VMSL League Champion.

Playoffs — Champions Cup

Format: Single Round Robin

All eight teams will qualify for the Champions Cup playoffs.

Each team will play every other team once.

Each team will play seven playoff games.

Champions Cup Winner

The team finishing in first place after the completion of the seven-game playoff round robin will be declared the VMSL Champions Cup Winner.

Total Games per Team

Regular Season: 14 games

Champions Cup Playoffs: 7 games

Total: 21 games per team

 

(C) DIVISION WITH 9 TEAMS

Regular Season

Format: Double Round Robin — Two Full Rounds

During the regular season, all 9 teams will play each other twice, for a total of 16 regular-season games per team.

With 9 teams in the division, one team will have a bye during each round of games.

At the conclusion of the regular season, the team finishing 1st overall in the standings will be crowned the:

League Champion

The final regular-season standings will determine placement into the postseason competitions.

PLAYOFFS — CHAMPIONS CUP

GROUP A — TEAMS FINISHING 1ST THROUGH 5TH.

Format: Single Round Robin

The teams finishing 1st through 5th in the regular-season standings will advance to the Champions Cup.

Each team will play the other four teams once.

5 teams

4 playoff games per team

10 total Group A games

Following the completion of the Champions Cup round robin, the team finishing 1st overall in Group A will be crowned the:

CHAMPIONS CUP WINNER

Champions Cup Teams

1st Place

2nd Place

3rd Place

4th Place

5th Place

PLAYOFFS — CHALLENGE CUP

GROUP B — TEAMS FINISHING 6TH THROUGH 9TH.

The teams finishing 6th through 9th in the regular-season standings will compete in the Challenge Cup.

ROUND ROBIN

Format: Single Round Robin

Each team will play the other three teams once.

4 teams

3 round-robin games per team

6 total round-robin games

Following the round robin, the four teams will be ranked based on their Challenge Cup results.

CHALLENGE CUP FINAL

1st Place vs. 2nd Place

The winner will be crowned the:

CHALLENGE CUP WINNER

PLACEMENT FINAL

3rd Place vs. 4th Place

This game will determine the final playoff positions for the remaining two teams.

Each Group B team will therefore play:

3 Round-Robin Games + 1 Final or Placement Game = 4 Playoff Games

TOTAL GAMES PER TEAM

Regular Season: 16 games

Playoffs: 4 games

Total: 20 games per team

This format ensures that every team in exactly 20 games during the season.

CHAMPIONSHIPS AWARDED

League Champion

Awarded to the team finishing 1st overall after the 16-game regular season.

Champions Cup Winner

Awarded to the team finishing 1st overall in the Top 5 Champions Cup round robin.

Challenge Cup Winner

Awarded to the winner of the Group B Challenge Cup Final.

 

(C) DIVISION WITH 10 TEAMS

Regular Season

Format: Double Round Robin — Two Rounds

Ten teams will compete in the division.

Each team will play every other team twice.

Each team will have nine opponents.

Nine opponents × two games = 18 regular-season games per team.

League Champion

The team finishing in first place after the completion of the 18-game regular season will be declared the VMSL League Champion.

Playoffs — Champions Cup

Following the regular season, the teams will be divided into two groups of five based on the final regular season standings:

Group A: Teams finishing 1st through 5th.

Group B: Teams finishing 6th through 10th.

Group-Stage Format

Format: Single Round Robin

Each team will play every other team in its group once.

Each team will play four playoff games.

Playoff Champions

The team accumulating the highest number of points in Group A will be declared the Group A Champions Cup Winner.

The team accumulating the highest number of points in Group B will be declared the Group B Champions Cup Winner.

No inter-group final or championship match will be played.

Total Games per Team

Regular Season: 18 games

Champions Cup Group Stage: 4 games

Total: 22 games per team

 

(D) DIVISION WITH 11 TEAMS

MAJOR DIVISION 55

Regular Season

Format: Single Round Robin

Eleven teams will compete in the Major Division 55 regular season.

Each team will play every other team once.

Each team will therefore have:

10 different opponents

10 regular-season games

1 bye during the 11-round regular season

The regular season will consist of:

11 rounds

5 games per round

1 team with a bye each round

55 total regular season matches.

VMSL League Champion

Following completion of the regular season, the team finishing in 1st place in the final regular-season standings will be declared the:

VMSL Major Division 55 League Champion

The League Champion will be determined solely by the results and standings from the 10-game regular season.

Once the regular season is completed, the final regular-season standings will be confirmed before the Champions Cup competition begins.

Champions Cup Playoffs

Format: Single Round Robin

Following completion of the regular season, all 11 Major Division 55 teams will qualify for the Champions Cup.

The Champions Cup will be treated as a separate competition from the regular season.

Regular-season points, wins, losses, draws, goals, and standings will not carry forward into the Champions Cup.

All teams will begin the Champions Cup competition with a new set of standings.

Champions Cup Schedule

Each team will play every other Major Division 55 team once during the Champions Cup.

Each team will therefore have:

10 different Champions Cup opponents

10 Champions Cup games

1 bye during the 11-round Champions Cup schedule

The Champions Cup will consist of:

11 rounds

5 games per round

1 team with a bye each round

55 total Champions Cup matches

VMSL Champions Cup Winner

Following completion of all Champions Cup games, the team finishing in 1st place in the final Champions Cup standings will be declared the:

VMSL Major Division 55 Champions Cup Winner

The Champions Cup standings will be completely independent of the regular-season standings.

Major Division 55 Season Summary

The format allows the division to recognize two separate championships during the season:

VMSL Major Division 55 League Champion

Awarded to the team finishing 1st in the Regular Season.

VMSL Major Division 55 Champions Cup Winner

Awarded to the team finishing 1st in the Champions Cup competition.

Each team will play:

10 Regular-Season Games

10 Champions Cup Games

20 Total Games Per Team

 

(D) DIVISION WITH 12 TEAMS

Regular Season

Format: Single Round Robin

Twelve teams will compete in the division.

Each team will play every other team once.

Each team will have 11 opponents.

Each team will play 11 regular-season games.

League Champion

The team finishing in first place after the completion of the 11-game regular season will be declared the VMSL League Champion.

Playoffs — Champions Cup

Following the regular season, the teams will be divided into two groups of six based on the final regular-season standings:

Group A: Teams finishing 1st through 6th.

Group B: Teams finishing 7th through 12th.

Group-Stage Format

Format: Double Round Robin — Two Rounds

Each team will play every other team in its group twice.

Each team will have five group opponents.

Five opponents × two games = 10 playoff games per team.

Playoff Champions

The team accumulating the highest number of points in Group A will be declared the Group A Champions Cup Winner.

The team accumulating the highest number of points in Group B will be declared the Group B Champions Cup Winner.

No inter-group final or championship match will be played.

Total Games per Team

Regular Season: 11 games

Champions Cup Group Stage: 10 games

Total: 21 games per team

 

(E) DIVISION WITH 14 TEAMS

Regular Season

Format: Single Round Robin

Fourteen teams will compete in the division.

Each team will play every other team once.

Each team will have 13 opponents.

Each team will play 13 regular-season games.

League Champion

The team finishing in first place after the completion of the 13-game regular season will be declared the VMSL League Champion.

Playoffs — Champions Cup

Following the regular season, the teams will be divided into two groups of seven based on the final regular season standings:

Group A: Teams finishing 1st through 7th.

Group B: Teams finishing 8th through 14th.

Group-Stage Format

Format: Single Round Robin

Each team will play every other team in its group once.

Each team will have six group opponents.

Each team will play six playoff games.

Playoff Champions

The team accumulating the highest number of points in Group A will be declared the Group A Champions Cup Winner.

The team accumulating the highest number of points in Group B will be declared the Group B Champions Cup Winner.

No inter-group final or championship match will be played.

Total Games per Team

Regular Season: 13 games

Champions Cup Group Stage: 6 games

Total: 19 games per team

 

(F) DIVISION WITH 16 TEAMS

Regular Season

Format: Single Round Robin

Sixteen teams will compete in the division.

Each team will play every other team once.

Each team will have 15 opponents.

Each team will play 15 regular-season games.

League Champion

The team finishing in first place after the completion of the 15-game regular season will be declared the VMSL League Champion.

Playoffs — Champions Cup

Following the regular season, the teams will be divided into two groups of eight based on the final regular-season standings:

Group A: Teams finishing 1st through 8th.

Group B: Teams finishing 9th through 16th.

Group-Stage Format

Format: Single Round Robin

Each team will play every other team in its group once.

Each team will have seven group opponents.

Each team will play seven playoff games.

Playoff Champions

The team accumulating the highest number of points in Group A will be declared the Group A Champions Cup Winner.

The team accumulating the highest number of points in Group B will be declared the Group B Champions Cup Winner.

No inter-group final or championship match will be played.

Total Games per Team

Regular Season: 15 games

Champions Cup Group Stage: 7 games

Total: 22 games per team

Standings and Tie-Breaking Procedures

Unless otherwise established by VMSL for a particular season or division, standings will be determined by the following:

1. Total points accumulated

2. Head-to-head results

3. Goal differential

4. Goals scored

5. Fewest disciplinary points

6. A playoff match, penalty kicks, or another method determined by VMSL when necessary

VMSL reserves the right to establish or amend the applicable tie-breaking procedures before the commencement of the season.

Authority to Modify the Format

VMSL reserves the right to modify the number of games, number of rounds, group composition, playoff structure, qualification process, or championship format due to:

The number of registered teams

Field availability

Scheduling limitations

Weather-related cancellations

Facility closures

Unforeseen circumstances

The needs and best interests of the league

Any format officially published by VMSL for a particular division and season will take precedence over the general formats contained in this policy.

 

3.2 League and Game Officials

1. All Game Officials shall be under the jurisdiction of VMSL.

2. The VMSL (including the Referee Coordinator) reserves the right to remove any Game Official from the official list at its discretion.

3. Game Officials for each match shall be appointed by the VMSL Referee Coordinator (or designate) and shall be selected from the official list of referees.

4. The VMSL shall assign Game Officials for all scheduled matches. However, if due to unforeseen circumstances an appointed Game Official from the official list is unable to act, the team captains may agree—by signing the game sheets—to appoint another registered and certified Game Official to officiate for all or part of the match.

5. If a Game Official does not appear for a scheduled match and the teams cannot agree upon an alternate registered and certified Game Official to officiate, the teams must notify the VMSL. The match may be rescheduled if possible. If rescheduling is not possible, the match shall be recorded as a 0–0 tie.

6. Game Officials shall receive fees as established by the VMSL in respect of matches officiated by them.

 

3.3 Officers

The League shall have officers including, at minimum: President, Vice-President.

 

3.4 Committees (Discipline & Appeals)

VMSL may establish committees, including but not limited to:

(a) Discipline Committee.

(c) Appeals Committee.

 

3.5 Conflict of Interest

All League Officials and Discipline committee members shall disclose any actual or perceived conflict of interest. The League may require recusal from discussion and voting where appropriate.

 

3.6 Code of Ethics

All League officials, Members, Players, Team Officials, and referees shall comply with League ethical standards and codes of conduct.

 

3.7 Authority to Issue Policies and Regulations

The League (VMSL) may adopt, amend, or repeal League Rules and Regulations as required to manage league operations, provided they are consistent with these Bylaws.

(11) Competition Format & Standings

No inter-group championship match.

Division with 16 Teams

Format: 1 Round Robin + Group Stage

Stage 1:

Each team plays 15 matches (1 round robin).

The division then splits into two groups (Group A & Group B), each containing 8 teams.

Stage 2:

Each group plays 1 round robin (7 matches) within their group.

Champion: Determined separately for each group based on total points after the group round robin.

VMSL Selects Team – Vacant Division Policy

1. If a division has a vacant team position prior to the commencement of the season, the League reserves the right to enter a VMSL Selects team into that division for the purpose of maintaining competitive balance and equalizing division numbers.

2. The VMSL Selects team roster shall be open to players who are already registered with another VMSL team and who elect to participate in additional matches. All participating players must meet the applicable age-eligibility requirements for the division.

3. Player acceptance onto the VMSL Selects team shall be at the discretion of the VMSL Selects coach, who will determine eligibility based on player qualifications.

4. The Selects team fee of $250 must be paid in full prior to participation.

 

11.2 Points & Standings

Points are awarded as follows:

Three (3) points for a WIN

One (1) point for a TIE

Zero (0) points for a LOSS

 

11.3 Tiebreakers

Tie Breaker Will Be Based On:

(PD) Points Difference

Head-to-Head

(PA)

(GD) Goals Difference

 

11.4 If a Team Fold

At any point during the season, all games involving that team (played or not) will be treated as exhibition and not be considered toward the league standings. Any discipline received prior to the folding of the team will be upheld.

 

11.5 Promotion / Relegation (If Applicable)

(a) Standard Divisions

Teams that finish 1st and 2nd place in a division may be promoted to the next highest division for the next applicable season (Summer or Winter).

(b) Divisions with Two Groups

The top 2 teams in each group may be promoted to the next highest division for the next applicable season.

(c) Relegation Rules

Standard Divisions

Teams that finish last (bottom) and second from last in a division may be relegated to the next lower division for the next applicable season.

Divisions with Two Groups

The bottom 2 teams in each group may be relegated to the next lowest division for the next applicable season.

Exceptions

In exceptional circumstances, final decisions on promotion or relegation will be managed directly by the VMSL.

 

11.6 Discipline Impact on Standings (Forfeits, Point Deductions)

 

11.7 Cup / Tournament Competition Format

 

11.8 Playoffs and Finals Rules

1. All playoff games that require a league or playoff champion where a tie breaker cannot be decided to go to 5v5 kicks from the penalty spot.

2. Any player (not just those on the pitch) are available to be shooters.

3. If tied after five shooters each, kicks go directly to sudden death.

 

11.9 Awards and Recognition

1. First place league champions take home trophy and medals.

2. First place Playoff champions cup gold medal trophy and medals.

3. Individual awards made to players or other members by VMSL shall remain the property of that player or other honored member.

4. Trophies and Medals will be presented to all Winners once the league gets them made up by the supplier and once, they are available, and team fees are fully Paid.

5. All winners will be notified by e-mail when the trophies, medals and photos will be presented.

6. Teams that win the League Champions Cup and/or the Champions Cup and are not up to date with the Team Fees will not receive any medals, trophies, or recognition until all fees are paid. Failing that VMSL might recognize the runner up team as the League Champions and/or Champions Cup winner.

 

12.0 Trophies and Medals

Each team receiving awards will be provided with one (1) team trophy and twenty (20) medals.

Teams that require additional medals may purchase them for $10 per medal.

Requests for extra medals should be made to the league organizer prior to the award distribution when possible.

VMSL League Rules, Regulations & Bylaws |

 

PART VII - SCHEDULING POLICY

VMSL League Policy — Please Review Before You Register Your Team

League Discretion on Team Acceptance

Rule: VMSL reserves the right to accept or reject any team’s application at any time, for any reason, without providing notice or explanation.

Effect: Participation in past seasons does not guarantee acceptance for future seasons. All returning teams must reapply.

Observation: Entry into the league is entirely at the discretion of VMSL. Teams should apply with the understanding that acceptance is not automatic.

Deposit Requirement:

A $1,000 deposit must accompany all registrations. Registration is not considered valid or complete until the deposit has been received.

 

Scheduling Policy — No Reschedules

Rule: There are no reschedules for tournaments, holidays, cultural events, or player availability.

Effect: Teams are responsible for ensuring they can meet all scheduled match obligations even when conflicts arise.

Observation:

Teams with multi-division players must manage overlap on their own.

Observation:

Teams should plan their season based on full availability and depth, since personal and external scheduling conflicts will not be accommodated.

 

VMSL Scheduling Policy

General Rule

VMSL will not consider special requests for preferred match dates, times, or field locations.

 

Team Responsibilities

All teams must:

Be prepared to play at any match time, date, and field location assigned by VMSL.

Ensure they have enough registered players available for every scheduled match.

Accept responsibility for any scheduling conflicts involving players who participate in multiple teams or divisions.

Understand that conflicts caused by players participating in multiple divisions will not be grounds for rescheduling a match.

Once a schedule has been posted, it will be considered final unless VMSL determines that an internal adjustment is necessary.

VMSL reserves the right to change match dates, times, field locations, or other scheduling details when required due to facility availability, league operations, referee assignments, weather, safety concerns, or other circumstances beyond the league’s control.

 

Limited Field-Switch Request

A team that is scheduled to play on the large field may submit a request to move the match to the small field when it knows with certainty, 7 days before the match, that it will be significantly short of players.

VMSL may attempt to assist by:

Contacting the opposing team to determine whether it agrees to play on the small field.

Contacting other affected teams to determine whether they are willing to exchange field assignments and play on the large field.

Submitting a request does not guarantee that the field assignment will be changed. A switch will only take place when all affected teams agree and VMSL confirms the change in writing.

Until written confirmation is issued by VMSL, the original schedule and field assignment remain in effect.

 

Request Procedure

All field-switch requests must be submitted by email to: [email protected]

Requests made by telephone call, voicemail, text message, social media, or through individual league representatives will not be accepted or considered.

Teams should submit requests as early as possible before the scheduled match. Last-minute requests may be declined without further review.

 

No Guarantee of Approval

VMSL will make a reasonable effort to communicate with the affected teams, but the league cannot guarantee that a field switch will be possible.

A request may be denied when:

The opposing team does not agree.

Another affected team does not agree to exchange fields.

The request is received too late.

Field availability does not permit the change.

The proposed change would negatively affect another scheduled match.

A team must still report for and participate in the match according to the original schedule when the requested change has not been approved.

 

Rationale

VMSL schedules are established to promote fairness, consistency, and equal treatment across all divisions. Schedules are not designed to accommodate the individual preferences, player availability, or personal circumstances of specific teams.

Field bookings, match times, referee assignments, and other operating arrangements are confirmed in advance. VMSL assumes financial and contractual commitments based on these arrangements.

For this reason:

Rescheduling matches is impractical.

Team fees and payment obligations remain in effect even when a team is unable to participate in a scheduled match.

A shortage of players does not automatically entitle a team to a schedule or field change.

Teams are responsible for organizing their rosters and ensuring sufficient player availability throughout the season.

All teams are expected to respect the posted schedule and cooperate with VMSL in maintaining an orderly, fair, and consistent competition.

 

Bye Weeks and Final Schedules

Rule: Bye weeks only apply if there are an odd number of teams in a division. Schedules are final and distributed evenly in terms of fields and time slots.

Effect: Teams should not expect bye weeks, schedule adjustments, or exceptions once schedules are posted.

Observation:

Once the schedule is released, the league expects complete compliance and flexibility from all teams.

(c) To establish standards, rules, and discipline for league play.

(d) To act in the best interests of the League and its Members.

 

1.4 Games and Competitions — Scheduling and Participation Policy

(a) Scheduling Authority

The VMSL Office is responsible for establishing the schedule for all VMSL games, including game dates, times, and venues.

(b) Notice of Schedules

All schedules shall be published on the official VMSL website. Publication on the website constitutes sufficient notice to all teams.

(c) Schedule Changes and Requests

The VMSL will not accept scheduling requests for:

1. specific dates or times off.

2. switching from large fields to small fields.

The VMSL will make reasonable efforts to distribute game dates and times fairly across teams and divisions.

(d) Conflicts and Finality of Posted Schedules

No exceptions will be made where players are registered in multiple divisions and game times overlap.

The schedule as posted on the official VMSL website is final.

VMSL League Rules, Regulations & Bylaws |

PART VIII - MATCH DAY OPERATIONS

 

(10) Match Day Operations

10.1 Home Team Duties (Setup, Game Sheet, Match Balls)

Home team is responsible for changing uniforms if there is a conflict or may default the game as per referee’s discretion.

Home team is responsible for providing 2 match balls for the referee.

 

10.2 Away Team Duties

Game Sheet Preparation

Must be fully completed before the start of the game.

All players and team officials must be recorded, and they must be duly registered with VMSL.

No additions after the game starts.

At half-time, officials may cross off players who have not arrived.

Game sheets must be given to the referee before the game starts — not at halftime.

10-minute grace period to provide the proper game sheet. Failure means an automatic default; the match becomes an exhibition only.

 

10.3 Match Check-In Procedures

Game Sheet Requirements

Must include:

Names of team officials present.

Names and jersey numbers of all players participating.

Uniform Standards

Both teams must have:

A complete set of uniforms.

Same colors and patterns for the whole team.

Before game start, players must wear:

Proper shoes.

Socks.

Shin pads.

Home team is responsible for changing uniforms if there is a conflict or may default the game as per referee’s discretion.

Jersey & Number Rules

Pinnies are allowed if numbers are clearly visible to the referee.

Jerseys must be consistent for all players.

Shorts and socks should match as closely as possible.

In exceptional situations:

Numbers may be taped on.

If the tape comes off, the player must immediately leave to repair it.

All jerseys must match — no mixing styles or colors.

Jersey numbers cannot be transferred to another player during the game.

 

10.4 Game Sheets

VMSL Game Sheet Quick Reference Checklist

1. Fill out the game sheet completely before kickoff — no additions after game start.
2. Ensure all players and officials listed are duly registered with VMSL.
3. Cross off (at halftime) any players who have not arrived.
4. Provide the game sheet to the referee before kickoff (within 10 min grace period).
5. Use league-printed sheets for the correct game date — no handwritten player names or altered dates.
6. If a player’s name is missing from the sheet, they cannot play.
7. Keep a maximum of 25 active players on the sheet; deactivate extras before printing.
8. Activate players before game day — do not handwrite them in.
9. Verify players meet the age requirement for your division (35/45/55).
10. Do not exceed the allowed number of underage players — violation may result in 3-0 forfeit.
11. Jersey numbers may be handwritten.
12. Ensure match starts on schedule — referee starts the clock whether ready or not.
13. Team official or designated player must sign the game sheet to confirm accuracy.
14. Any ineligible player listed or playing = automatic game default.
15. Avoid old sheets with modified dates or names — print fresh for each game.
16. Failure to comply may result in game forfeiture and/or a $50 fine.
17. Game Sheet Preparation
18. Must be filled out before game start.
19. Only registered players and officials (with VMSL) can be listed.
20. No additions after game start; at half-time, you may cross off players who have not arrived.
21. No changes after the match ends.
22. Submission to Referee
23. Provide before kickoff — not at halftime.
24. 10-minute grace period to provide a proper game sheet; otherwise:
25. Game is an automatic default (played only as an exhibition, regardless of score).
26. Referee cannot override this rule.
27. Format & Printing Rules
28. League-printed sheets only — must be for the same day as the match.
29. No handwritten player names or altered dates allowed.
30. If a name is missing from the sheet, that player cannot play.
31. Home/Away layout: Top left = Away team, team below = Home team.
32. Player Eligibility & Age Rules
33. Officials must self-police roster for correct age group (O35, O45, O55).
34. Underage allowances must follow VMSL regulations.
35. Playing an ineligible player:
36. Could result in game forfeits for each match they appeared in.
37. May also lead to fines, suspensions, or further penalties.
38. Penalties for Altered or Inaccurate Sheets
39. Handwriting names = automatic game default.
40. Old sheets with modified dates/names not allowed.
41. Teams are fully liable for decisions — no appeals allowed.
42. Referees have no power to approve exceptions.
43. Roster Limits & Activation
44. Max 25 players active on game sheet — deactivate extras if needed.
45. Players must be activated before game day to be eligible.
46. Handwriting an inactive player onto the sheet = automatic default.
47. Game Timing
48. Matches must start exactly as scheduled.
49. Referee will start the clock whether teams are ready or not.
50. Underage Player Infractions
51. If winning team used too many underage players → 3-0 forfeits.
52. If losing team is at fault → score stands.
53. Referee cannot override rule; no appeal allowed.
54. Jersey Numbers
55. May be handwritten on the sheet.
56. Sign-off Responsibility.
57. Team official/player entering info must verify accuracy and sign the sheet.
58. Signing confirms the roster is true and correct.
59. Forfeit Conditions
60. A team will forfeit if:
61. Ineligible player is listed or play.
62. Handwritten names appear (except jersey numbers).
63. More than allowed underage players are used.
64. Game sheet is not properly submitted within 10 minutes.
65. The sheet is incomplete or violates the printing/date rules.

10.5 Late Arrivals / Grace Period

A late player can still participate if:

1. Their name is listed on the game sheet.

2. They have an assigned jersey number.

3. Even if they arrive after the start of the second half, they may still play if the above conditions are met.

 

10.6 Forfeits, Defaults, and Abandoned Matches

Failure to show up or to notify 24+ hours before → forfeit.

Same Day Cancellation Fines

1st default: $100

2nd: $200

3rd: $300

After 3 same-day defaults: team removed from league, no refund.

Teams with Repeated Forfeits May:

Be fine.

Have games moved to last slot?

Be banned from the league.

Teams must use the official VMSL Game Default/Cancellation Form.

 

10.7 Final Game Resolution

Abandoning a match = walking off before the referee ends it.

VMSL may impose fines, bonds, or suspensions on individuals/teams.

VMSL League Director / Discipline Chair determines the outcome:

1. Accept current score as final (e.g., injury)

2. Issue single or double forfeit

3. Make a ruling consistent across similar cases

4. Accept result if both coaches agree (safety first)

Abandonment of a match does not necessarily mean that the match will be replayed.

 

10.7 Match Termination by Referee

Referees decide if the field or conditions allow play.

May start, suspend, or terminate a match due for any of the following reasons:

1. Law infringements; Persistent or severe violations of the Laws of the Game.

2. Unsafe field conditions; Hazardous field conditions, Severe or dangerous weather, Player safety concerns.

3. Excessive red cards.

4. External interference; Crowd disruption, Lighting failure, any external factor making continuation unsafe or impossible.

5. Referee must file a report within 72 hours detailing the reasons.

 

10.8 Match Abandonment by Team, Coach, or Manager

Authority & Safety Responsibility, both referees and coaches must ensure player safety.

Matches may end early either by:

1. Referee Termination

2. Coach Abandonment

Coaches can pull their team if: There’s risk of severe injury, outside interference, or unsafe field.

Coach Must:

1. Call players on the sideline.

2. Inform the referee (via captain).

3. Follow Zero Tolerance Policy when communicating.

4. The referee signals when the match is officially abandoned.

5. Both coaches must file drafted reports on the same day.

6. The abandoning coach must explain why they pulled the team.

7. VMSL may impose fines if abandonment is unjustified.

Definition of Match Abandonment

Match abandonment occurs when a team, coach, or manager requests that a match be stopped and not resumed before its natural conclusion.

1. Evidence Requirement

Any team requesting the abandonment of a match must provide video evidence clearly showing the sequence of events that led to the abandonment.

The recording must capture the relevant incidents, discussions, or actions that resulted in the decision to abandon the match.

Failure to provide sufficient evidence may result in the request being dismissed or ruled against the requesting team.

2. Submission Deadline

The requesting team must submit the required video evidence to VMSL within 48 hours from the VMSL request.

Evidence must be submitted through the official league submission channel or by email to the league administration [email protected].

3. League Review Process

VMSL will review all submitted evidence, reports from match officials, and any additional information deemed relevant.

The league may request additional statements or supporting evidence from teams, coaches, managers, or match officials.

4. Final Decision

Following the review, VMSL will determine the outcome of the match at its sole discretion.

The decision may include, but is not limited to:

Upholding the match abandonment

Awarding the match result to one team

Declaring the match void

Issuing disciplinary sanctions if warranted

5. Authority of the League

The decision of VMSL regarding match abandonment and match results shall be final and binding, regardless of the score at the time the match was abandoned.

 

10.9 Key Administrative Rule & Match Outcome Determination

If less than 40 minutes have been played at the time of abandonment VMSL will determine the official outcome of the match.

Decisions are based on:

1. The referee’s written report

2. The level of altercation or misconduct involving either team before, during, or after the incident

3. Neither referee nor coaches decide the result of an abandoned/terminated match

4. The VMSL Discipline Committee or League Director makes that decision

 

10.10 Minimum Time for a Valid Match

1. For the match result to count at least 40 minutes (⅔ of total time) must be played.

2. If league regulations change game length, the ⅔ rule still applies.

 

10.8 Match Reporting Timelines and Requirements

1. Neither referee nor coaches decide the result of an abandoned/terminated match.

2. The VMSL Discipline Committee or League Director makes that decision.

3. Abandonment of a match does not necessarily mean that the match will be replayed.

(a) Replay Policy

1. No replay or rescheduling will be granted for abandoned matches.

(b) Disciplinary Actions

1. All disciplinary actions issued during the match remain valid.

2. Yellow cards, red cards, and suspensions will be fully enforced despite the match being abandoned.

(c) Effective Enforcement

1. This policy applies to all VMSL-sanctioned matches and must be adhered to by referees, players, and team officials.

(d) Suspension Due to Misconduct or Interference

If suspended for violence, spectator interference, or demonstrations, the Discipline Director/Committee decides:

1. Whether the score stands

2. If it is a draw or forfeit

3. Or if another decision applies

4. Fines, bonds, or suspensions may follow

(e) Appeals and Rule Enforcement

1. Teams may appeal to clerical/procedural errors (not referee judgment calls).

2. Discipline Director collects reports and makes the final ruling.

3. No further appeal allowed.

 

10.9 Rescheduling Procedures

Important: Daily Schedule Updates (VMSL)

VMSL may change game times and field locations at any time without prior notice. These updates will not be sent by email, phone, or message. The only official source of truth is the daily posted schedule on the league website.

Team Responsibility

1. Coaches, managers, and captains must check the schedule daily and promptly inform their players.

2. If you do not check, you risk arriving late or at the wrong field.

3. Check the posted schedule daily (morning + afternoon on game day).

4. Assume changes can happen without warning.

5. Know your current field and kickoff time — do not rely on older screenshots or word-of-mouth.

6. No rescheduling and no special requests for field or time changes will be accepted by the league.

Scheduling Policies

1. Forfeited time slots may be reassigned at VMSL’s discretion.

2. Games may be moved to fill vacant spots.

3. It is your team’s responsibility to know your game time and location.

4. No rescheduling and no special requests for field/time changes.

5. VMSL may adjust schedules to ensure fairness and balance for all participants.

Bye requests & Game Rescheduling Policy

A. General Rules

1. Teams cannot request to play at specific times or on specific dates.

2. Schedules are created to ensure fair rotation across different fields and times.

3. No special requests will be accepted. Past exceptions have led to confusion and wasted time.

B. Bye Requests

Allowed only if the division has an odd number of teams.

1. In this case, 1–2 teams per week will receive a bye.

2. Not allowed if the division has an even number of teams.

All teams play every round with no byes.

1. No exceptions. Allowing byes in even-numbered divisions would disrupt the balance of the schedule.

C. Appeals

1. This policy is non-negotiable.

2. No exceptions and no appeals will be considered.

10.10 Scheduled Game Times

Major 35 Division

Monday; start time 7:35 PM / 8;45 PM / 9:55 PM – 3 games on the 8v8.

Monday; start time 8:05 PM / 9:15 PM – 2 games on the 10v10.

Premier 35 Division

Tuesday; start time 7:35 pm / 8:45 pm / 9:55 pm – 3 games on the 8v8 and 3 games on the 10v10.

Major 45 & 55 Divisions

Thursday; 8:05 pm / 9:15 pm - 1 games on 8v8 and 2 games on 10v10.

Friday; 7:05 PM / 8:15 PM / 9:25 PM - 3 games on 8v8 and 3 games on 10v10.

Major division 45 and 55 Teams might be playing on Thursday or Fridays.

 

10.11 Divisional Commencement

VMSL 2026 SUMMER SEASON STARTS

Major Division 35 - Starts on April 20th and ends on September 28th.

Premier Division 35 - Starts on May 5th and ends on September 29th.

Major Division 45 - Starts on April 24th and ends on October 2nd.

Major Division 55 - Starts on April 24th and ends on October 9th.

 

10.12 Key Dates: Non-Scheduling Dates

We Will Not be Scheduling Any Games During the Following Holiday Dates:

April 3RD. Good Friday.

May 14th, 15th, 16th, 17th and 18th. Victoria Day.

July 1st, 3rd, Canada Day.

August 3rd (Monday) Civic holiday.

September 4th, 5th, 6th, 7th. (Monday) Labour Day.

 

10.14 Field Change Requests & Scheduling Policies

(a) Field Size Changes

1. Requests to switch from the small 8v8 field to the larger 10v10 field will not be accepted.

2. The VMSL alone will determine if any field size changes are necessary.

(b) League Authority

1. VMSL reserves the right to make any changes to schedules and field assignments without team approval.

2. Such changes may be made if they are in the best interest of the league team, for example, to avoid team forfeits.

(c) Scheduling Rules

1. No reschedules for holidays, tournaments, cultural events, or conflicts. Schedules will rotate fairly; no requests for special times, dates, or field changes will be accepted.

2. No requests for byes unless there are an odd number of teams in division.

3. No field-switch requests. No requests to switch from large field to small field will be accepted.

4. Conflict with players in other divisions: If games for different divisions overlap for certain players, no rescheduling will be done.

5. Daily responsibility: Managers/players must check website for updates; no direct notifications.

6. VMSL may need to consider certain allowances and accommodations for this winter season to ensure team roster reaches a manageable level to compete.

 

10.15 Overlapping Player Commitments Across Divisions

If a player is in multiple divisions and games overlap in day/time, no changes will be made.

The posted schedule on the website is final.

 

10.16 Daily Schedule Updates and Final Scheduling Authority

VMSL may change game times and field locations when operationally necessary. The schedule posted on the official league website is an authoritative schedule.

Team coaches, managers, and captains are responsible for checking the website regularly, including on game day, and communicating changes to their players. Teams should not rely on older screenshots, informal messages, or word-of-mouth.

Forfeited time slots may be reassigned, and games may be moved to fill vacant spots or maintain fair field allocation. Unless VMSL expressly approves a change, no reschedule or special request for a preferred field, date, or time is granted.

VMSL League Rules, Regulations & Bylaws |

 

PART IX - LAWS OF THE GAME & MATCH STANDARDS

(9) Laws of the Game & Match Standards

9.1 Official Laws of the Game (IFAB)

The IFAB Laws of the Game shall apply to all matches, including provisions relating to misconduct by players and team officials within the technical area.

Scope of Offences

This rule applies to offences committed before, during, or after a match by individuals located in the technical area, including:

Substitutes

Substituted players.

Sent-off players

Team officials (e.g., head coach, assistant coach, medical staff)

Unidentified Offender

If misconduct occurs in the technical area and the specific offender cannot be identified, the head coach or designated team official shall be held responsible and may be subject to disciplinary action in accordance with the IFAB Laws of the Game and league regulations.

 

9.2 Law Basis

According to IFAB Laws of the Game (Law 12 – Fouls and Misconduct), if a player, substitute, or team official commits an offense and the referee cannot identify the exact person responsible, the referee has authority to sanction the responsible team official instead.

 

9.3 Practical Application

1. If abuse, misconduct, violent conduct, or unsporting behavior occurs and the referee team cannot identify the individual responsible, and the team refuses to assist in identifying the offender, the disciplinary sanction is imposed on the senior team coach present in the technical area (or the responsible team official there).

2. One small refinement: “another team official present in the technical area” is less precise than the IFAB wording. The default sanction goes to the senior coach present, not just any official.

 

9.4 Sanctions

1. Yellow Card (Caution): Issued for less serious misconduct, including unsporting behavior, dissent by word or action, or delaying the restart of play.

2. Red Card (Send-off): Issued for serious misconduct, including offensive, insulting, or abusive language or actions, violent conduct, spitting, or other sending-off offences.

3. ✅ This wording aligns with IFAB Laws of the Game (Law 5 & Law 12) and is commonly used in referee training materials.

 

Note:

If the offender cannot be identified and the team does not cooperate in identifying the individual responsible, the senior team coach present in the technical area receives the sanction.

 

9.8 Disciplinary Action

1. If, before entering the field of play at the start of the match, a player or team official commits a sending-off offence, the referee has the authority to prevent the player or team official taking part in the match (see Law 3.6); the referee will report any other misconduct.

2. A player or team official who commits a cautionable or sending-off offence, either on or off the field of play, is disciplined according to the offence.

 

9.9 League-Specific Modifications (If Any)

 

9.10 Equipment Rules (Boots, Shin Guards, Jewelry Ban, Goalkeeper Kit)

(a) Game Sheet Requirements

Must include:

1. Names of team officials present

2. Names and jersey numbers of all players participating

(b) Uniform Standards

Both teams must have:

1. A complete set of uniforms

2. Same colors and patterns for the whole team

3. Before game start, players must wear:

Proper shoes

Socks

Shin pads

Home team is responsible for changing uniforms if there is a conflict or may default the game as per referee’s discretion.

(c) Jersey & Number Rules

1. Pinnies are allowed if numbers are clearly visible to the referee.

2. Jerseys must be consistent for all players.

3. Shorts and socks should match as closely as possible.

(d) In Exceptional Situations

1. Numbers may be taped on.

2. If the tape comes off, the player must immediately leave to repair.

3. All jerseys must match — no mixing styles or colors.

4. Jersey numbers cannot be transferred to another player during the game.

(e) Turf Shoes Only

For the safety of all participants, only turf shoes or indoor multi-surface shoes are permitted in all VMSL and Nation Cup games.

1. Not Allowed: Outdoor cleats or studded shoes.

2. Enforcement: Referees will issue a warning and may prevent a player from continuing until proper footwear is provided.

This rule ensures the safety of both players and the playing surface. Please come prepared with the correct footwear before stepping onto the field.

(f) First Aid Requirements

All teams are responsible for bringing a first aid kit to every game.

The first aid kit must be available on the bench or with team staff to provide basic treatment for minor injuries that may occur during games.

 

9.11 Match Duration (Halves and Timekeeping)

Each match consists of two (2) halves of 30 minutes, for a total playing time of 60 minutes.

There will be a 2-minute halftime interval between halves.

Timekeeping

The referee has the final authority over the official match time.

The scoreboard clock must display the match time publicly for players and spectators.

The match clock will start three (3) minutes after the scheduled kickoff time, even if one or both teams are not ready to play.

Match Length

Matches may not be shortened due to scheduling conflicts, facility bookings, or other external reasons.

All matches must be played as two full 30-minute halves.

 

9.12 Minimum Time for a Valid Match

1. For the match result to count at least 40 minutes (⅔ of total time) must be played.

2. If league regulations change game length, the ⅔ rule still applies.

 

9.13 Number of Players (Minimum/Maximum)

(a) Max Active Players on Roster: 25 Players

1. If your game sheet prints a blank page, it means you have more than 25 active players.

2. You must deactivate extra players to reduce the active roster to 25.

3. Max players per game: 20 (combined bench + field).

4. Maximum Active Players: Only 25 players can be listed as active on the official game sheet.

5. Activation Requirement: A player must be activated before game day to be eligible to play.

(b) Ineligible Players

1. If a player is handwritten onto the sheet after being marked inactive, it is considered an automatic default (forfeiture).

2. Extra players beyond the 25 limits must be deactivated before the sheet is finalized.

 

(c) Number of Players on the Field Required to Start a Game

8v8 Format

1. Standard lineup: 7 outfield players + 1 goalkeeper = 8 players

2. Minimum to start: 6 players total (must include a goalkeeper)

3. Grace period: 10 minutes from scheduled kickoff

4. If not met: Game is defaulted

10v10 Format

1. Standard lineup: 9 outfield players + 1 goalkeeper = 10 players

2. Minimum to start: 8 players total (must include a goalkeeper)

3. Grace period: 10 minutes from scheduled kickoff

4. If not met: Game is defaulted

 

9.14 Substitution Rules (Unlimited/Limited, Re-entry, Substitution Procedures)

Player substitutions are permitted during a match.

Substitutions may occur during active play, without a stoppage, subject to the following rules:

1. The exiting player must fully leave the field of play before a substitute may enter. A player is considered to have left the field once they are completely outside the boundary lines and no longer interfering with play.

2. The substitute may only enter the field of play from the designated substitution zone.

3. In the event of an injury, the referee may relax substitution rules to allow the injured player’s removal.

4. Any breach of substitution rules will result in a yellow card, issued either to the player leaving improperly or to the player entering illegally.

 

9.15 Technical Areas / Team Benches Rules

Only players and team officials listed on the game sheet may be in the technical area.

Not Permitted

1. Children of players/team officials

2. Suspended players

3. Injured players not playing in the match

4. Violation: May result in team fines and suspensions

 

9.16 Match Officials Authority

(a) Game Officials

1. All Game Officials shall be under the jurisdiction of VMSL.

2. The VMSL (including the Referee Coordinator) reserves the right to remove any Game Official from the official list at its discretion.

3. Game Officials for each match shall be appointed by the VMSL Referee Coordinator (or designate) and shall be selected from the official list of referees.

4. The VMSL shall assign Game Officials for all scheduled matches. However, if due to unforeseen circumstances an appointed Game Official from the official list is unable to act, the team captains may agree — by signing the game sheets — to appoint another registered and certified Game Official to officiate for all or part of the match.

5. If a Game Official does not appear for a scheduled match and the teams cannot agree upon an alternate registered and certified Game Official to officiate, the teams must notify the VMSL. The match may be rescheduled if possible. If rescheduling is not possible, the match shall be recorded as a 0–0 tie.

6. Game Officials shall receive fees as established by the VMSL in respect of matches officiated by them.

(b) Game Officials’ Responsibilities

1. The official dress for VMSL Game Officials shall be as per the current FIFA Laws of the Game.

2. The Game Official has the authority to determine the fitness of the pitch for all games, and their decision shall be final.

(c) Game Officials Must: Submit Reports

Within seventy-two (72) hours following completion of a game in which they have officiated, forward any required game report in accordance with ASA/CSA regulations to the VMSL office via post, fax, or electronic form.

(d) Verify ID Cards

Verify that the VMSL-recognized ID card is valid and that the photo and name match the player, coach, manager, or Team Official presenting the card.

(e) Compliance

Failure to comply with these rules may, at the discretion of the Director of Referees, result in non-payment of fees and/or loss of future assignments.

(f) Complaints

Complaints by or against Game Officials shall only be considered if made in writing to the VMSL using the form provided on the VMSL website. No action will be taken on verbal complaints, text messages, emails, or social media messages.

(g) Summons

The VMSL, the Referee Coordinator, and/or the Discipline Chair or Committee has the right to summon any Game Official to a specified meeting to clarify their report or answer for their conduct within the jurisdiction of the VMSL.

 

9.17 Referee Responsibilities During Games

Referee Oversight and Missed Violent Play Policy Report

(a) Introduction

Refereeing in modern soccer is a complex and demanding responsibility requiring quick, decisive judgment under dynamic conditions. Despite the best efforts of officials, missed calls — including those involving violent or dangerous play — may occur due to a range of human, environmental, and procedural factors. This document outlines the key reasons why such incidents can go unnoticed and establishes the policy framework for addressing them through video review and disciplinary procedures.

(b) Factors Contributing to Missed Violent Play Calls

Speed of Play

Contemporary soccer is played at a rapid pace, demanding that referees make numerous split-second decisions during play. The high velocity of player movement and ball transitions often makes it difficult to accurately assess every instance of aggressive or dangerous contact in real time.

Positioning and View

Referee positioning is critical to accurate decision-making. However, player formations, movements, and physical proximity during tackles or challenges may obstruct the referee’s line of sight. This can result in the official being unable to fully observe the nature or severity of certain incidents.

Subjectivity and Interpretation of the Laws

Although the Laws of the Game are standardized, their application inherently involves interpretation. Officials must assess whether an action is careless, reckless, or executed with excessive force, relying on judgment and experience. This interpretive element can lead to variability between referees and potential inconsistencies in enforcement.

Physical and Psychological Stress

Referees cover significant distances throughout a match and experience sustained physical exertion and psychological stress. Fatigue, particularly in high-intensity or emotionally charged games, can impair concentration and split-second decision-making accuracy.

Game Management and Tone

The referee’s management style sets the tone for player behavior. Early leniency toward physical play can unintentionally encourage escalating aggression if not tempered by consistent enforcement of the rules. Maintaining control and balance between flow of play and discipline is essential to prevent the normalization of violent conduct.

Pre-existing Match Climate

When physical play is permitted or overlooked early in a match, it may foster a competitive environment where aggression intensifies. The referee’s initial standard of tolerance directly influences the players’ expectations and behavior throughout the game.

Application of the Advantage Rule

The Advantage Rule allows referees to maintain play continuity when the fouled team retains a promising opportunity. While intended to enhance game flow, this discretion may temporarily defer recognition of a foul, potentially allowing a violent incident to go unaddressed in the moment.

(c) Disciplinary Review and Video Evidence Policy

(a) Purpose and Scope

To uphold the integrity of the game and ensure accountability for unobserved misconduct, the VMSL authorizes the review of match footage to evaluate incidents that may have occurred outside the referee’s direct observation.

(b) Authorized Use of Video Footage

Video footage recorded at the Viktoria Soccer Centre or other approved venues may be used to:

1. Capture and preserve clear, traceable evidence of all match incidents.

2. Review reported incidents involving aggression, injury, or potential red-card offenses unseen by match officials.

3. Support disciplinary decisions including warnings, suspensions, or ejections.

4. Enforce compliance with league rules, regulations, and the Laws of the Game.

5. Address conduct detrimental to the reputation of the sport, league, or community.

(c) Submission and Review Procedure

Teams and players may submit video evidence of incidents requiring review. The Disciplinary Committee shall assess the material to determine whether further sanctions or corrective actions are warranted under VMSL policy and FIFA’s Laws of the Game.

(d) Conclusion

Refereeing is an inherently human task shaped by numerous situational variables. Missed calls, while regrettable, are an unavoidable aspect of officiating. The League’s commitment to fairness, transparency, and player safety requires ongoing evaluation of officiating performance and the use of video review as a corrective tool. By recognizing and addressing these factors, the VMSL aims to maintain the highest standards of integrity and sportsmanship in all competitions.

(e) Game Sheets Required

Both teams must provide the referee with printed game sheets.

1. Teams are allowed a 10-minute grace period to provide a proper game sheet.

2. Failure to do so will result in an automatic game default.

3. The game may still be played as an exhibition, but the result will stand as a default regardless of the final score.

(f) Record Keeping

All infractions must be recorded on the game sheet.

(g) Report Submission

All referee reports must be submitted to [email protected] within 72 hours.

(h) Score and Game Clock

The score is an essential part of every game. This makes the scorekeeper an essential official.

All referees must use the clock and scoreboard (where available) and ensure real-time updates are displayed so both teams are aware of the playing time and score situation.

(i) Non-Compliance

If the referee does not follow the duties above during a game, VMSL may withhold payment of referee fees for that game.

(j) Blood or Bodily Fluids

This is a reminder that all referees have a duty to take the correct action in cases where blood or bodily fluids contaminate the playing surface, surrounding area, or any equipment/clothing.

(k) Contamination of the Playing Surface or Surroundings

1. If blood or bodily fluids contaminate the playing surface or its surroundings, the game must be suspended and facility staff informed.

2. The game must not restart until facility staff completes the required cleaning protocol to remove and disinfect the contamination.

(l) Suspended or Terminated Matches

If a game is suspended or terminated due to blood or bodily fluid contamination that is addressed by the facility, the referee must submit a written report to the league for that game.

(m) Contamination of Clothing or Equipment

If blood or bodily fluids contaminate a participant’s clothing or equipment, that participant must leave the field until:

1. the bleeding has stopped

2. the contaminated clothing/equipment has been replaced

 

PART X - DISCIPLINE, MISCONDUCT & SANCTIONS

Disciplinary Authority

VMSL has the authority to bar teams, players, or officials from scheduled games.

This can occur if, in their judgment, a person or team has:

Violated the laws of the game.

Broken VMSL rules, regulations, by-laws, or constitution.

Engaged in misconduct that harms the reputation of the league or the game.

Grounds for discipline include:

Bylaw breaches.

Detrimental conduct toward the VMSL.

Any behavior that brings the game into disrepute.

 

Misconduct is broadly defined and may involve actions on or off the field, and can be reported by:

A VMSL board member.

Participants in the game.

Even spectators.

 

(12) Discipline, Misconduct & Sanctions

12.1 Jurisdiction

The League has jurisdiction over misconduct occurring:

a) During League matches

b) At League facilities

c) At League events

d) Online or otherwise where the conduct impacts the League

 

12.2 Soccer Code of Conduct

*(Players, Coaches, Officials, and Spectators)*

The VMSL and FIFA Code of Conduct represents the sporting, moral, and ethical principles that soccer stands for. These principles guide all participants in the sport and reinforce respect, cooperation, and fair play within the soccer community.

The following Ten Golden Rules help ensure that soccer remains a positive and respectful sport for everyone involved.

1. Play to Win

Winning is the objective of any game, but it must always be pursued honestly.

Never intentionally lose or give less than your best effort.

Do not underestimate weaker opponents.

Do not surrender against stronger ones.

Compete with full effort until the final whistle.

2. Play Fair

Victory has no value if it is achieved dishonestly.

Cheating undermines the spirit of the game.

Fair play requires courage, integrity, and character.

Even in defeat, playing fairly earns respect.

Remember: It is only a game, and games are meaningless unless played fairly.

3. Observe the Laws of the Game

Rules exist to keep the game fair, safe, and enjoyable.

All participants should:

Learn the laws of the game.

Respect the spirit of the rules.

Follow them consistently.

Understanding the rules helps players perform better and makes the game more enjoyable for everyone.

4. Respect Opponents, Teammates, Referees, Officials, and Spectators

Respect is the foundation of fair play.

Opponents make the game possible.

Teammates work together as equals.

Referees enforce the rules and maintain discipline.

Officials support the organization of the game.

Spectators create the atmosphere.

All participants deserve respect.

5. Accept Defeat with Dignity

Winning and losing are both part of sport.

When losing:

Accept the result graciously.

Do not blame referees or others.

Congratulate the winners.

Learn and improve for the next game.

Good losers often earn more respect than poor winners.

6. Promote the Interests of Soccer

Soccer is the world’s most popular sport, and everyone involved plays a role in protecting its image.

Participants should:

Promote positive values of the game.

Encourage participation.

Represent the sport with integrity.

Be an ambassador for soccer.

7. Reject Corruption, Drugs, Racism, and Violence

Participants must:

Reject corruption and cheating.

Say no to drugs.

Stand against racism and discrimination.

Reject violence in any form.

Soccer promotes equality, respect, and peace.

8. Help Others Resist Corrupting Pressures

Encourage teammates and others to:

Stay committed to fair play.

Protect the integrity of the sport.

Stand together like a strong defensive line against dishonesty.

9. Report Those Who Discredit the Sport

If someone attempts to cheat, manipulate games, or harm the reputation of soccer, it must be reported.

Honesty requires courage.

10. Honour Those Who Protect Soccer’s Reputation

Recognize and celebrate those who:

Demonstrate exceptional sportsmanship.

Promote fairness and integrity.

Contribute positively to the soccer community.

Their example inspires others.

Soccer is more than a game — it is a community built on respect, integrity, and fair play.

Players, coaches, officials, and spectators all share responsibility to protect these values.

 

12.3 Misconduct Categories

Misconduct includes, but is not limited to:

Violent conduct

Abusive language

Threats

Harassment

Discrimination

Referee abuse

Spectator misconduct

 

12.4 Yellow / Red Card Rules and Accumulation

Card accumulation rules and resulting suspensions are governed by League Rules and Regulations.

Automatic Suspensions

2 yellow cards in a single game

1-game automatic suspension

(treated as an ejection and does not count toward season accumulation)

3 yellow cards in a season

1-game suspension

6 yellow cards in a season

2-game suspension

7+ yellow cards in a season

Discipline Chair may impose additional suspension.

Important Notes

Double Yellow in One Game

Treated as an ejection

Automatic 1-game suspension

Does not count toward season accumulation.

When Suspension Applies

Suspension begins the next scheduled match.

Tracking Responsibility

It is the responsibility of:

Team officials

Coaches

Managers

Team owners

to track yellow card accumulations and suspensions.

Clean Record Resets

Yellow cards reset at the start of a new season.

Yellow cards reset at the start of playoffs.

However:

Outstanding suspensions still apply.

Outstanding Fines or Bonds

All outstanding fines or bonds must be paid before a suspended individual may return to league activity.

 

12.5 Red Cards (Ejections) Policy

(a) Immediate Removal

Any player or team official receiving a red card must:

Leave the field immediately.

Not returning for any reason

The team continues with one fewer player.

Spitting on Indoor Fields

Any player who caught spitting will receive an automatic red card.

Consequences:

Immediate removal

Suspension for the remainder of the game

Player must watch from public seating only.

The team may replace the player with a substitute.

(b) Suspension

An ejected player or official is automatically suspended.

The coach or manager will receive official notice of suspension terms.

(c) Conduct and Compliance

Ejections for abusive, insulting, or offensive language toward officials or players will result in disciplinary action.

(d) Failure to Comply

Failure to follow ejection procedures will be referred to by the Discipline Committee.

Additional sanctions may apply.

(e) Double Yellow Cards

A player receiving two yellow cards in the same match:

Is sent off.

Cannot be replaced.

(f) Blue Card (Cooling-Off Period)

Referees may issue a Blue Card for a 3–5-minute suspension.

Used for:

Rough play tendencies

Persistent verbal harassment

Dissent

Other inappropriate behavior

The player may be substituted during this period.

(g) Multiple Red Cards in One Game

A referee may issue multiple red cards to the same player if misconduct continues after dismissal.

Example:

A player refusing to leave the field could receive additional red cards and face extended suspension for up to 2 years.

(h) Red Cards for Coaches / Managers

Coaches and managers may be sent off for misconduct.

Discipline schedule:

1st offence: 3-game suspension

2nd offence: 6-game suspension

3rd offence: Hearing and expulsion

 

12.6 Suspensions for Serious Offences

(a) Serious Foul Play

Examples include:

Dangerous tackles

Charging

Push from behind

Elbowing

Cynical fouls

Handball preventing a goal.

 

(B) Suspension schedule:

1. Dangerous tackle / serious foul play - First offence: 2 games / Second offence: 4 games

2. Charging - First offence: 2 games / Second offence: 4 games

3. Push from behind - First offence: 2 games / Second offence: 4 games

4. Elbowing - First offence: 3 games / Second offence: 6 games

5. Denying an obvious goal-scoring opportunity - First offence: 1 game / Second offence: 2 games

6. Indiscriminate kicking of an opponent - First offence: 3 games / Second offence: 6 games

7. Cynical foul - First offence: 1 game / Second offence: 2 games

8. Handball preventing a goal - First offence: 1 game / Second offence: 2 games

9. Other extenuating circumstances - Suspension and sanctions shall be imposed at the discretion of the Discipline Chair or Discipline Committee

 

(c) Violent Conduct

Violent conduct may result in long suspensions or league bans. Examples and suspension schedule:

1. Attempt to strike - First offence: 3 games / Second offence: 6 games

2. Striking - First offence: 6 games / Second offence: 10 games

3. Punching - First offence: 6 games / Second offence: 10 games

4. Elbowing - First offence: 6 games / Second offence: 10 games

5. Pushing - First offence: 5 games / Second offence: 8 games

6. Kicking - First offence: 6 games / Second offence: 10 games

7. Propelling an object that strikes or attempts to strike - First offence: 6 games / Second offence: 10 games

8. Causing bodily harm - First offence: 10 games / Second offence: Hearing required

9. Biting / scratching / gouging - Ban from the League

10. Drawing blood - First offence: 10 games / Second offence: Ban from the League

11. Fighting: causing bodily harm First offence 10 games- Second offence: Ban from the League

12. Instigator - First offence: Minimum 6 games / Second offence: Minimum 12 games

13. Retaliator - First offence: Minimum 6 games / Second offence: Minimum 12 games

14. Head Butt - May be Banned from the League

15. Other extenuating circumstances - Suspension and sanctions shall be imposed at the discretion of the Discipline Chair or Discipline Committee

 

(d) Other Offences

A player who commits any of the offences listed below shall be subject to suspension in accordance with the schedule below.

 

(e) Suspension Schedule

1. Boarding - First offence: 2 games / Second offence: Minimum 5 games

2. Illegal entry onto the field (except illegal substitution) - First offence: 8 games / Second offence: Minimum 16 games

3. Altercation / fighting - First offence: 6 games / Second offence: Minimum 12 games

4. Returning after ejection - First offence: Minimum 10 games / Second offence: Minimum 20 games

5. Returning after ejection and committing another offence - First offence: Minimum 10 games / Second offence: Minimum 20 games

6. Dissent by gesture - First offence: 3 games / Second offence: Minimum 6 games

7. Dissent by verbal remarks - First offence: 3 games / Second offence: Minimum 6 games

8. Other extenuating circumstances - First offence: Discretion of the Discipline Chair or Discipline Committee / Second offence: Discretion of the Discipline Chair or Discipline Committee

 

(f) Spitting on the Field of Play and Bench Areas

Players Spitting on the Field of Play and Bench Areas Is a Very Serious Issue

Overview

Spitting is an unhygienic and disrespectful habit that presents serious health risks. All coaches, players, managers, and team officials are expected to actively discourage this behavior. Every club must help maintain a clean, safe, and respectful environment for everyone using the facility.

Policy

Spitting is prohibited on the indoor soccer fields and in all bench areas at the Victoria Soccer Club.

Note: The Victoria Soccer Centre establishes this rule. Although it is not a FIFA or VMSL rule, it must be enforced by the VMSL within the field of play and bench areas of the facility.

Rationale

Spitting is unhealthy, unhygienic, and unacceptable always.

It is especially dangerous in indoor environments where players, staff, and spectators are in proximity, increasing the risk of spreading infections.

Reminder: You would not spit inside your home — therefore, it must never occur inside the soccer facility.

 

(g) Club and Referee Enforcement

Any player caught spitting on the indoor fields during or after a game will receive an automatic RED CARD.

This red card results in:

Immediate suspension for the remainder of the game

Removal from play only — the team may replace the player with a substitute.

The player must leave the field immediately.

The player may only watch from the public bleachers, not from the team bench area.

Important: The VMSL will take no further disciplinary action beyond the facility’s decision.

(h) Appeals

Appeals regarding any suspension imposed by the Victoria Soccer Centre may be submitted by email to: [email protected]

The Centre’s decision is final.

The player may also be barred from the facility, at the discretion of the Victoria Soccer Club.

 

(i) Slide Tackle Rules

Core Rule

1. No slide tackles are allowed when an opponent is in the vicinity.

2. Applies to all players, including goalkeepers (except when they slide to save the ball with their hands).

 

(j) Offence Classification & Penalties

1. Deliberate slide tackle: Yellow or red card (severity determined by the referee).

2. With contact: Direct free kick (or penalty if inside penalty area).

3. Without contact but dangerous: Indirect free kick (moved to edge of goal area if inside it).

 

(k) Definition of a Slide Tackle

Involves sliding + contact with an opponent while challenging for the ball.

 

(l) Referee Considerations

1. Player’s sliding motion

2. Proximity of players

3. Control over the challenge

4. Contact made

 

(m) Goalkeeper Safety Zone

The goalkeeper in his or her own 44 x 18 penalty area enjoys the ability to use hands to play the ball. Other privileges are also enjoyed. After a save, six seconds are allowed to put the ball back into play; when the goalkeeper has control of the ball, an opposing player may not touch it or try to kick it. If any part of the goalie is touching the ball, this is considered control.

 

(n) Special Privileges in Penalty Area (44x18)

1. Can use hands to play the ball.

2. Six seconds allowed to release the ball after a save.

3. Opponents cannot touch or attempt to kick the ball when the keeper has control (even one finger on the ball counts as control).

 

(o) Protection from Unfair Play

1. Referees must watch for unfair charges, contact, or interference.

2. Even a “50-50 ball” is not a license to recklessly challenge the keeper.

 

(p) Enforcement & Discipline

1. Any illegal or unsafe challenge:

2. Verbal warning

3. Yellow card (caution)

4. Red card (ejection) if severe

5. Fouls around the keeper are called tighter for safety reasons

 

(q) Coaches & Players’ Responsibility

1. Teach safe challenges.

2. Back off if there is a risk of injuring the goalkeeper.

 

(r) Referee Role

1. Prioritize safety.

2. Stop risky actions immediately.

3. Severe penalties possible, including goal kicks and red cards.

Supplementary Provisions

1. Additional Financial Sanctions

2. In addition to suspensions, fines and/or bonds may be issued to the individual, the team, or both, at the discretion of the Discipline Chair or Discipline Committee.

3. Zero-Tolerance Conduct Policy

4. The VMSL maintains a zero-tolerance standard for abusive, offensive, and/or insulting remarks, whether made on or off the field of play. Any player engaging in such conduct may be subject to further disciplinary measures.

5. Definition of Boarding

6. Boarding is defined as any action which propels an opponent into benches or walls, whether heavily or otherwise.

7. Spitting on the Field — Immediate Removal Requirement

8. Any player cautioned or dismissed for spitting on the field must leave the area immediately, is suspended for the remainder of the match, and may be expelled from the facility-by-facility management.

9. Team Not Short-Handed for Spitting on the Field

10. Where a player is dismissed for spitting on the field, the team shall not be required to play short-handed for the remainder of the match.

 

12.7 Team Misconduct (Bench Discipline, Spectator Conduct)

Teams receiving more than one warning in a season for inappropriate behavior may be fined and/or suspended from the VMSL.

 

12.8 Fines and Monetary Sanctions

*(Bonds and Fines)*

False Identity / Fake Player ID

Any player found using another player’s VMSL-recognized ID or playing under the name of another registered player shall be suspended for one (1) year.

Participation While Suspended

Any player or Team Official found participating in Soccer Related Activities while under VMSL suspension shall be suspended for one (1) year.

The VMSL will honor a suspension levied by another league provided the VMSL is notified in writing by that league and the notice includes:

the person’s name.

The reason for suspension

the exact suspension period

the date the suspension was levied.

If a player is suspended in the VMSL, time served in another division shall not be counted as credit toward the VMSL suspension.

Altered / Defaced ID Cards or False Registration Information

A team using an altered or defaced VMSL-recognized ID card, or providing false information to register to participate, shall be fined two hundred fifty dollars ($250) per offence and may be subject to further sanction at the discretion of the Discipline Director or Committee.

Note: The accuracy and validity of individual, club, and team registration information is the responsibility of the club/team and its Team Officials.

Lost ID Cards (If Applicable)

Where a registered player, coach, manager, or Team Official loses their VMSL ID card, the card will be replaced upon payment of ten dollars ($10) to the VMSL.

Payment Deadline

Bonds must be paid to the VMSL office within five (5) business days.

Held in Trust

Bonds will be held in trust by the VMSL for the full term of the bond.

Purpose of a Bond

Bonds may be posted by a club, team, or individual to ensure compliance with:

VMSL rules and regulations

Any additional terms outlined in the bond.

Forfeiture

If a club, team, or individual contravenes any VMSL rules and regulations, or any term of the bond, the bond may be forfeited in whole or in part.

Return of Bond

The bond will be returned to the club, team, or individual once the bond term is successfully completed.

No Interest

No interest will be paid by the VMSL on any bond amounts, whether returned or forfeited.

Contesting a Bond

Any club, team, or individual wishing to contest a bond must apply in writing to the VMSL within two (2) business days of the bond being declared.

Outstanding Bond Payments / Suspension

Clubs, teams, or individuals with outstanding bond payments are considered suspended until the bond is paid in full.

Fines / Payment Deadline

All fines must be paid to the VMSL office within five (5) business days.

Outstanding Fines / Suspension

Teams or individuals with outstanding fines are considered suspended until the fine is paid in full.

 

12.9 Referee Abuse and Assault Policy

Referee abuse and assault shall result in severe discipline and may be reported to governing bodies and authorities.

Zero Tolerance Policy on Referee Abuse

 

Purpose

The purpose of this policy is to make clear that verbal abuse or negative criticism of referees is as unacceptable as verbal abuse or negative criticism of players. This policy establishes standard sanctions for improper conduct when referees are subjected to dissent, intimidation, or physical contact from players, managers, staff, or spectators.

Standards of Conduct and Sanctions

The following misconduct will result in disciplinary action during matches.

 

Red Card (Send-Off)

A red card will be issued for:

Offensive, insulting, or abusive language or gestures directed at an official

Confrontational physical contact with an official

Can A Player Be Given More Than One Red Card in A Single Game?

A player is sent out of the match right after receiving a red card. However, a referee is not forbidden by the rules of football to give more than one red card to the same player during a single game.

A player refused to leave the field of play after being booked with a red card and was given a second one to force him out of the playing area. If the player stays on the field and continue arguing with the referee the count of red cards could reach six red cards. The player will be banned for two years.

 

Yellow Card (Caution)

A yellow card will be issued for:

Disrespectful behavior toward an official

Aggression or confrontation, including running toward an official to contest a decision.

Non-aggressive physical contact with an official

Surrounding the referee or attempting to intimidate the official

Technical Area Conduct

The Code of Conduct for managers and staff in the technical area will be vigorously enforced. Misconduct in the technical area — including dissent, abusive language, and unsporting conduct — will result in sanctions consistent with this policy.

Supporting Officials

This policy is not intended to imply that referees are always “right” and players or coaches are always “wrong.” Just as players make mistakes during play, referees may make mistakes in officiating — particularly in competitive divisions. Some officials may be refereeing games that are above their current comfort level.

Referees must receive positive support from coaches, players, and spectators to develop and continue officiating within the VMSL.

Failure to provide positive support to a referee may be considered an offense and subject to sanction by the VMSL.

Zero Tolerance Statement

It is never acceptable to abuse or criticize referees — verbally or otherwise — at any time. VMSL will not tolerate any verbal abuse, intimidation, physical contact, or other criticism of referees by any coach, player, or spectator.

Reporting and Feedback Process

There are appropriate avenues for coaches, players, and spectators to share concerns about the quality of officiating. VMSL welcomes constructive feedback.

Any concerns about officiating must be addressed through proper channels by contacting the Referee Assignor or a VMSL Discipline Member, and by submitting the Referee Evaluation Form, which is available to all teams and is treated confidentially by the VMSL Discipline Directors.

Suspension Carry-Over (EDSA and ASA)

Any serious suspension from VMSL may carry over to EDSA and ASA. VMSL will submit the referee report to both EDSA and ASA when required.

Likewise, any players suspended in EDSA or ASA who are playing in VMSL may be subject to the same sanction — provided that VMSL receives written official confirmation of the player’s suspension from EDSA and/or ASA.

 

12.10 Harassment, Discrimination, and Hate Speech Policy

(a) VMSL Team Values and Expectations

1. Teams in the VMSL are built on a foundation of respect, unity, and shared purpose. Every player, regardless of individual skill level, contributes to the team’s success. When you step onto the field, you represent not just yourself, but your entire team — whether you win or lose, you do so together.

2. It is natural to feel frustrated after a missed pass or a lost chance. In the heat of the game, emotions may run high and disagreements can happen. However, constant criticism, negative outbursts, or vulgar language directed at teammates is unacceptable. Such behavior undermines team spirit; damages trust and can impact performance in future matches.

3. True sportsmanship means lifting each other up, even in difficult moments. Respect, encouragement, and unity are what make a team strong — both on and off the field.

 

(b) Resolve Issues the Right Way

1. If you have concerns or frustrations, bring them up calmly after the game in the dressing room. Speak with respect — as educated teammates who share the same purpose. This approach builds trust and helps the team grow together.

2. We know emotions can run high — especially if you feel you are not playing your best. In those moments, words may be said that are not truly meant. Once emotions settle, showing the maturity to apologize and accept apologies earn respect and strengthens relationships.

3. Remember: kindness on the field does not just improve how we treat each other — it can also change the outcome of the game.

 

(c) Play for Each Other Core Message

1. Kindness over agreement: Even if teammates do not agree completely, showing respect and support builds trust.

2. Equality in the team: Every member has value and recognizing this strengthens collaboration.

3. Shared responsibility: Instead of pointing fingers after mistakes, teams should focus on improving together.

 

(d) Why It Matters

A team that uplifts one another tends to perform better — not just because of skill, but because of the energy and trust they share. Negativity divides, but encouragement creates resilience.

 

(e) How to Apply This Mindset

1. On the field: Celebrate effort, not just outcomes. Clap for a teammate’s attempt, even if it fails.

2. After mistakes: Shift from blame to problem-solving (“What can we do better next time?”).

3. During disagreements: Acknowledge your teammate’s perspective before offering yours.

4. Off the field: Build camaraderie with simple acts like checking in, sharing a laugh, or encouraging words.

 

12.11 Discipline Hearing Process

The League may require a hearing for serious offences. The League may impose suspensions, fines, and other sanctions.

Each discipline hearing held within the jurisdiction of the VMSL shall be conducted in accordance with the following requirements:

1. A disciplined hearing committee shall consist of at least three (3) members, one of whom shall serve as the Chairperson.

2. One (1) committee member shall serve as the recording secretary, or a non-voting secretary (who is not a committee member) may be appointed to attend and record the proceedings.

3. The accused may be accompanied by legal counsel only with the prior permission of the VMSL.

4. The hearing shall not proceed unless the accused, or their accredited representative, is present.

5. Failure to appear at a discipline hearing after due process has been provided shall result in the suspension of the accused until they request, in writing, and attend another hearing.

6. Any request for another hearing must be accompanied by a non-refundable fee set by the VMSL, payable by certified cheque, money order, or E-transfer to the VMSL.

7. Postponement of a hearing may be granted by the Chairperson on terms communicated in advance of the hearing.

 

12.12 Failure to Attend Hearings / Failure to Pay Fines

Failure to pay fines, serve suspensions, or attend hearings may result in additional discipline and/or membership suspension.

 

12.13 Repeat Offenders and Escalating Sanctions

*(Team / Coach / Manager / Player / Referee Expulsion)*

(a) Grounds for Expulsion

A member (team, coach, manager, player, or official) can be expelled from the VMSL if:

1. They materially breach league rules or regulations.

2. They engage in wrongful conduct that negatively and significantly affect the league.

3. They willfully and repeatedly commit serious rule violations to the point that it is no longer practical for the league to continue collaborating with them.

 

(b) Authority to Bar Participation

The VMSL has the right to bar (temporarily or permanently) any team, player, or official from scheduled games if, in the league’s judgment, they have:

1. Violated laws of the game.

2. Broken league rules, regulations, by-laws, or constitution.

3. Engaged in misconduct that brings the game or the league into disrepute.

 

(c) Definition of Misconduct

Misconduct includes:

1. On-field or off-field behavior that is subject to a complaint from a board member, participant, or even a spectator.

2. Actions or conduct detrimental to the league or damaging to soccer’s reputation.

3. Any “sufficient cause” that, in the league’s opinion, warrants action in the interests of the association.

 

(d) No Prior Notice Requirement

The policy allows the league to expel or bar a member without prior notice if the conduct is serious enough.

In Summary:

VMSL’s 2025/26 Winter Season is strictly regulated. Rules are final, with no exceptions. Compliance on fees, rosters, game sheets, and discipline is essential to avoid fines, forfeits, or bans.

 

12.14 Serving Suspensions

*(League Games, Cup Games, Carry-Over Rules)*

Suspensions must be served in official league matches unless otherwise directed by the Discipline Committee.

Suspensions may carry over between seasons.

 

12.15 VMSL Legal Matters / Discipline Director / Committee Members

All discipline inquiries must be sent by email to: [email protected]

Bruce Mintz – [email protected] (Discipline & Legal Director)

Tomasz Kasprzak – [email protected] (Polonia)

Mark Common – [email protected] (Polonia)

Adriano Ferraro – [email protected] (Inter 35)

Martin Zoeller – [email protected] (Proline Soccer Academy)

 

PART XI - PROTESTS, COMPLAINTS & APPEALS

(13) Protests, Complaints & Appeals

13.1 Match Protests

*(eligibility, referee decisions, match conditions)*

Protests must be submitted in writing within the timeline set by League rules and must include a protest fee if required.

Team Appeals / Protests (VMSL)

(a) The Appeal Application Must Contain

The decision being appealed.

The reason for appeal

A statement of facts

The rule or regulation alleged to have been contravened.

The remedy sought

 

(b) Submission to Appeal Requirements and Deadline

In accordance with the VMSL Appeals Policy, to submit an appeal request, a person must:

Apply in writing by completing a VMSL Appeal Form within two (2) business days of receiving the decision being appealed.

The Appeal/Protest Form must be completed and submitted within 48 hours of the game/incident.

All protests must be submitted in writing using the Requests Form on the VMSL website and sent to the Discipline Chair.

Protests must be received within two (2) business days of the incident excluding weekends and statutory holidays.

Late submissions will not be accepted or reviewed.

Ensure team fees are current with the League, or bring them up to date, before the appeal will be considered or granted.

 

(c) Protest Fee and Appeal Fee Refund

The appeal fee will be refunded in full if:

The appeal request is not accepted, or

The appeal is granted and the decision is overturned in its entirety.

Additional provisions:

A $250 protest fee is required for all protests except those involving ineligible or under-aged players.

The fee will be refunded only if the appeal, dispute, or protest is upheld.

 

(d) Submission of the Appeal Application and Required Appeal Fee ($250.00)

The protest fee must be paid at the time of submission (simultaneously).

Payment must be sent by e-transfer to: [email protected]

No written protest will be considered valid unless:

1. it is received within the required deadline, and

2. it includes the required fee (if applicable).

 

(e) Review & Decision

The Discipline Chair, or another member of the Disciplinary Committee, if necessary, will:

review the circumstances,

make a ruling, and

notify the parties involved of the decision.

 

(f) Protest Hearing (If required)

If a hearing is required, all directly involved parties will be:

notified of the hearing, and

given the option to attend the proceeding.

 

13.2 Protest Timelines and Fees

Submission to Appeal Requirements

In accordance with the VMSL Appeals Policy, to submit an appeal request, a person must:

Apply in writing by completing a VMSL Appeal Form within two (2) business days of receiving the decision being appealed.

Ensure team fees are current with the League, or bring them up to date, before the appeal will be considered or granted.

 

13.3 Evidence Requirements

*(game sheet, reports, witnesses)*

 

13.4 Appeals of Discipline Decisions

1. Any Team, Team Official, or Player accused of misconduct shall be dealt with as soon as possible by the Discipline Chair or Discipline Committee on consideration of the reports on hand.

2. The decision of the Discipline Director at such hearings will be given as soon as possible to all involved and such decision will not be suspended pending further appeal or protest from any of the parties concerned.

3. If the Discipline Chair or Committee requires further evidence, the hearing will be adjourned pending a follow-up investigation. The Committee must reconvene at the earliest opportunity and arrive at a decision.

4. The result of the hearing shall be sent to the accused no later than fifteen (15) working days after the hearing.

 

13.5 Panel Procedures

With all required persons present, the hearing shall proceed as follows:

1. The Chairperson shall read the report and state the offence.

2. The person authoring the report(s), if present, shall be given an opportunity to amplify or qualify the report(s).

3. The accused shall be allowed to ask relevant questions of the author of the report (if present), or make submissions to the report, and testify on their own behalf.

4. The accused and the person(s) authoring the report shall have the opportunity to call witnesses, limited in number at the discretion of the Committee.

5. The Chairperson and any Discipline Committee Member may question the accused or any witnesses.

6. The person(s) authoring the report and the accused shall be permitted to make final summations before withdrawing.

7. The Discipline Hearing Committee shall consider the report and any additional evidence provided and shall either decide the case or adjourn the hearing in accordance with the applicable section.

8. The accused shall be notified in writing of the hearing result, in accordance with the applicable section.

 

13.6 Finality of Decisions and External Arbitration

*(if applicable — Who manages misconduct cases, Discipline, Expulsions, and Appeals)*

(a) Authority and Jurisdiction

General Authority

Any Team, Team Official, or Player reported for misconduct shall be dealt with by the Victoria Masters Soccer League (“VMSL”) through the Discipline Chair and/or the Discipline Committee.

Alberta Soccer Association Jurisdiction

All cases of misconduct involving alleged physical assault, attempted physical assault, or threatening behavior toward a Game Official by any Team, Team Official, or Player shall be dealt with by the Alberta Soccer Association (“ASA”).

 

(b) Definition of Misconduct

(a) Misconduct Generally

In addition to matters referred to in any other bylaw, rule, or regulation of the VMSL, it shall be misconduct if a Team, Team Official, or Player is proved at a hearing, to the satisfaction of the Discipline Chair or the Discipline Committee, to have done, permitted, or assisted in doing any of the following:

(b) Rules Violations

Violated the Laws of the Game and/or the Bylaws, rules, and regulations of the VMSL.

(c) Betting

Bet on any game, except through registered lotteries or pools.

(d) Match Influence / Consideration

Offered or attempted to offer, directly or indirectly, any consideration whatsoever to any Association, Club, Team, Team Official, Player, or Official of any Association, or to any Game Official, with a view to influencing the result of any game or accepting any such consideration.

(e) Conduct Bringing the Game into Disrepute

Committed any act or made any statement, verbally or in writing, or was responsible for conduct, continuing misconduct, or any other matter which, in the opinion of the VMSL, is unsportsmanlike, insulting, improper, or likely to bring the game into disrepute.

 

3. Discipline for Cautions and Ejections

3.1 Cautions (Yellow Cards)

Players cautioned on the field of play and not ejected from the game shall not be dealt with by the Discipline Chair or Discipline Committee until the seventh (7th) such caution has been recorded unless the matter is contained in the Game Official.

 

3.2 Ejections (Red Cards)

Members ejected from a game for misconduct shall be dealt with as soon as possible by the Discipline Chair or the Discipline Committee, based on the reports available.

Discipline Hearings

Decision Timing and Effect

Decisions arising from hearings shall be communicated as soon as possible to all involved. Such decisions shall not be suspended pending further appeal or protest from any party.

Notice of Hearing

When the Discipline Chair or the Discipline Committee calls a hearing, the required Player(s) or other Team members shall be informed of the time, date, and place of the hearing by notice from the Discipline Director to the Team Representative concerned, or another executive officer of the Team.

Responsibility of Team Representative

Upon receipt of notice, it shall be the duty of the Team Representative (or executive officer) to inform the Player(s) or Team member(s) required to attend and to ensure their attendance at the hearing. The Team Representative may speak on behalf of the accused Player or Team member at the hearing if the Representative so desires.

Notice to Others

Any other person(s) required to be present shall be given notice by the person chairing the hearing.

Minimum Notice Requirement

A minimum of forty-eight (48) hours’ notice shall be given for attendance at a discipline hearing, which the ejected member(s) may waive.

Onus to Confirm Hearing Details

The onus is upon the ejected member(s) to contact the VMSL office to obtain the time and location of their discipline hearing.

Failure to Attend Hearings

Automatic Suspension and Fine

Any Player or Member who fails to appear at a discipline hearing after due process has been served shall be automatically suspended and fined one hundred dollars ($100) plus GST for each no-show, including subsequent no-shows after due process.

Waiver of Fine

The fine may be waived where extenuating circumstances are demonstrated.

Team Suspensions for Misconduct

Potential Individual Suspensions Following Team Suspension

Where a Team has been suspended from the VMSL for misconduct:

a) all Players may or may not be suspended for one (1) year; and

b) the Team owner, manager, or coach may or may not be suspended for two (2) years.

Review and Reinstatement

The VMSL or a Discipline Committee appointed for that purpose may review the suspension and reinstate any Player or Team Official upon appeal before the suspension has expired.

Expulsions and Appeals

*(Team / Coach / Manager / Player / Referee)*

Appeal of Discipline Chair Decision to the VMSL

An appeal for a decision by the Discipline Chair may be made in writing to the VMSL within two (2) business days of notification of the decision and must be accompanied by an appeal fee of two hundred and fifty dollars ($250). The appeal fee shall be returned only if the appeal is upheld by the VMSL.

Decision Not Suspended Pending Appeal

The operation and effect of the decision of the Discipline Chair or Discipline Director shall not be suspended pending appeal.

Appeal of VMSL Decision to the Alberta Soccer Association

An appeal for a decision regarding the VMSL may be made in writing to the Agent (official representative) of the ASA, accompanied by the applicable appeal fee, within three (3) business days of the VMSL decision. The decision of the VMSL shall stand pending further hearing of the appeal.

Suspensions Remain in Effect

Suspensions shall remain in effect until the decision of the VMSL appeal hearing is released.

Guidance Before Filing to ASA

Protesting parties shall check with the ASA before submitting appeals to the ASA so they may be informed of current ASA regulations and thereby avoid misfiling appeals. The VMSL shall confirm in writing any instructions it provides on such instances.

VMSL Right to Bar Individuals and Teams

Right to Bar

The VMSL has the right to bar from games scheduled by the League any Team, Player, or Official who, in the judgment of the VMSL, has violated the Laws of the Game or the rules, regulations, bylaws, or constitution of the VMSL, or has engaged in any misconduct which may bring the game or the League into disrepute.

Grounds for Bar or Discipline

Without limiting the foregoing, a person may be barred or disciplined where:

a) the person is in breach of these bylaws.

b) the person’s misconduct or condition proves detrimental to the VMSL.

c) the person’s conduct brings the game of soccer into disrepute; or

d) for any reason deemed sufficient in the interests of the VMSL.

Scope of Misconduct Complaints

Misconduct includes behavior on or off the field of play that is the subject matter of a complaint initiated by a VMSL Member or any other person involved in the game, including spectators.

Punishments

Upon proof of its satisfaction of misconduct or a violation of an offence, the Discipline Chair or Discipline Committee shall have the authority to order the offender:

Suspension from Soccer-Related Activities

To be suspended from all specific soccer-related activities, either permanently, indefinitely, or for a stated period.

Competition / Game Suspensions

To be suspended for a specific number of games in designated competition(s).

Fines and / or Bonds

To be fined and/or bonded (with or without suspension), with the amount to be at the discretion of the VMSL.

Censure

To be censured (verbal reprimand).

Payment Timelines and Non-Compliance Terms

The Discipline Chair or Discipline Hearing Committee shall set timelines for payment of any costs, fines, or bonds and may impose further terms of punishment for non-compliance.

Assault / Threatening Behavior Toward Game Officials

Notwithstanding any other provision, in all cases of alleged physical assault, attempted physical assault, or threatening behavior toward a game official, the accused shall be suspended from all soccer activities until the Alberta Soccer Association has decided the case.

Criminal Court Proceedings

Notwithstanding any other provision, where a person has been charged in Criminal Court due to soccer activities, the case must be concluded in Criminal Court before the VMSL may decide whether further proceedings are warranted under its Rules and Regulations.

How Suspensions Are Served

Suspensions should be served as a continuous period or for consecutive games. If there is a break in the competition, the suspension may continue accordingly.

Participation While Suspended

While suspended, a player is prohibited from participating in any capacity in the VMSL.

Suspensions Must Be Served with the Registered Team

Suspensions must be served with the team the player is registered with, and only games missed from that team will count toward the suspension.

If the suspension is three (3) games or more, the player is prohibited from playing for any team in any other VMSL division until the suspension is fully served in the applicable division.

Modification Due to Extenuating Circumstances

Suspensions may, at the discretion of the VMSL and/or the Discipline Chair and/or the Discipline Committee, be modified where extenuating circumstances prevail.

General Right to Prohibit Participation

The VMSL reserves the right to prohibit any player, manager, or coach from participating in the VMSL.

Offences and Suspensions

Discretion to Adjust Suspensions

The VMSL and/or the Discipline Chair and/or the Discipline Committee may increase or decrease a suspension based on the circumstances and severity of the incident.

Ejections (Red Cards) Abusive, Insulting, and/or Offensive Language or Gestures Toward Game Officials

1st Offence: 3-game suspension

2nd Offence: 6-game suspension

3rd Offence: Hearing

 

PART XII - REFEREES & MATCH OFFICIALS

(14) Referees & Match Officials

14.1 Appointment, Scheduling, and Assignment

Referees shall be appointed and scheduled through League-approved assignment processes.

 

14.2 Assignment

All match officials are assigned through the League’s official referee assignment system.

 

14.3 Referee Authority, Conduct, and Standards

Referees have full authority to enforce the Laws of the Game during a match.

Referees may suspend or abandon a match due to:

safety concerns

misconduct

field or weather conditions that make play unsafe or impossible.

All participants must respect the authority and decisions of match officials.

 

14.4 Referee Assessments and Training

Referees may be evaluated by the League to ensure consistency, professionalism, and adherence to the Laws of the Game.

Assessments may include:

performance reviews

training requirements

development recommendations

 

14.5 Complaints About Officials

Concerns regarding referee performance must be submitted through the League’s official complaint process.

Abuse, harassment, or intimidation of referees is prohibited and will result in disciplinary action.

Interaction With Referees During Matches

All interaction with referees must remain limited and respectful.

Participants must maintain a minimum distance of 2 meters when approaching a referee.

Any participant who intentionally breaches the 2-meter distance to confront or dispute a decision may face disciplinary action including:

verbal warnings

blue cards

yellow cards

red cards

additional discipline from the governing association (ASA)

 

14.6 Discipline for Officials & Referees' Accountability

Post-Game Reports

Referees are required to submit post-match reports detailing any incidents, including misconduct directed toward match officials.

Referee Evaluations

Referees may be evaluated on their overall performance, including:

accuracy of decisions

consistency in applying the Laws of the Game

professionalism and match management

Consistently inferior performance may result in:

reassignment to lower levels

suspension

removal from the referee pool

Referee Evaluation Form

The League may provide official evaluation forms to collect feedback regarding referee performance.

 

14.7 Match Abandonment Reporting Requirements

If a match is abandoned, referees must submit a detailed report to the League outlining the circumstances and reasons for abandonment.

 

14.8 Conduct After the Final Whistle

Even though the match has ended, confronting or arguing with a referee after the final whistle is considered misconduct.

This behavior can:

escalate into abuse, intimidation, or threats.

undermine match control and league authority.

create unsafe environments for officials and players.

damage respect for the game.

Most leagues and associations handle disputes through formal reporting channels, not direct confrontation.

Players, coaches, managers, team staff, and club owners are not permitted to challenge or dispute referee decisions after the match has ended.

Referees remain accountable through post-game reports, evaluations, and formal complaints, not through direct confrontation.

Possible Consequences for Post-Match Misconduct

1. Verbal Warning or Incident Report

For minor complaints without abusive language, a referee may:

issue a verbal warning.

document the incident in the match report.

submit it to the League for review.

Repeated or persistent arguing may still result in disciplinary action.

2. Caution (Yellow Card) After the Match

Depending on competition rules, referees may issue a caution after the final whistle for:

dissent

unsporting behavior

refusal to leave the field area.

This commonly applies to coaches or team officials in the technical area.

3. Send-Off (Red Card) After the Match

Serious misconduct may result in an immediate send-off for:

abusive or insulting language

threatening behavior

attempting to intimidate or surround the referee.

Spitting

physical contact

violent conduct

A red card issued after the final whistle carries full disciplinary consequences.

4. Removal From the Field Area

Match officials may order any individual to leave the field area if their behavior is inappropriate or threatening.

Failure to comply may result in further disciplinary action.

 

5. Fines

Leagues may impose fines for:

dissent toward match officials.

abuse or harassment of referees

failure to control team officials or supporters.

repeated misconduct

In some cases, the club may be fined, not just the individual.

 

6. Suspensions

Suspensions may range depending on the severity of the misconduct:

minor dissent: 1–2 matches.

abusive or threatening conduct: multiple matches

serious intimidation, discrimination, or physical contact: season-long suspension

Repeat offenders may face progressively stronger penalties.

7. Additional Penalties for Clubs or Owners

Club owners, directors, or team representatives may also face discipline, including:

bans from attending matches.

removal of club privileges

disciplinary probation

forfeits or point deductions in serious or repeated cases.

Leagues typically apply stricter discipline when misconduct comes from individuals in positions of authority.

Proper Way to Hold Referees Accountable

Concerns regarding referee performance must be addressed through official League processes, including:

post-game reports

referee evaluation forms.

disciplinary submissions

formal complaints filed with the League

These processes ensure incidents are managed fairly and consistently.

Guiding Principle

Participants must not approach referees to dispute decisions.

If communication is necessary:

Keep it brief.

remain respectful.

ask for clarification only, not argument.

communicate through the team captain or coach when permitted.

leave immediately if the referee requests it.

 

PART XIII - RISK MANAGEMENT & SAFE SPORT

(15) Risk Management & Safe Sport

15.1 Player Safety and Welfare

Footwear Requirement

For safety of players and the turf surface:

Allowed

Turf shoes

Indoor multi-surface shoes

Not Allowed

Outdoor cleats

Studded shoes

Enforcement

Referee will warn the player.

Player may not continue playing until proper shoes are worn.

 

15.2 Safe Sport / Respect in Sport

All participants must follow Alberta Soccer Safe Sport and Respect in Sport policies.

 

15.4 Emergency Procedures & First Aid

All teams are responsible for carrying a basic first aid kit during games in case players incur minor injuries.

In the event of an injury or emergency:

Teams must follow league and facility emergency procedures.

Basic first aid should be administered when appropriate.

For serious injuries, stop play and contact facility staff or emergency services immediately.

Ensuring access to first aid equipment helps promote the safety and welfare of all participants.

 

15.5 Alcohol, Cannabis, Tobacco & Drug Policy - *(VMSL / Alberta Soccer Policy)*

Prohibited Alcohol

Alcohol consumption while participating in ASA programs, competitions, or events is prohibited.

Why You Should Not Play After Drinking

Alcohol can:

• Dehydrate the body.
• Cause dizziness
• Increase heat stress during exercise.
• Impair coordination and balance.
• Increase risk of injury to yourself or others.
• Alcohol effects may last 4–25 hours depending on the person.

Recommendation:

• Avoid drinking within 12 hours before a match.
• Zero Tolerance Policy
• Alberta Soccer enforces zero tolerance for:
• Alcohol
• Cannabis
• Tobacco
• Recreational drugs
• during competitions or events.
• Disciplinary Action
• Violations may result in:
• Suspension from ASA programs
• Suspension from competitions or events
• Other disciplinary actions

Enforcement

Referees can eject players suspected of being under the influence.

Facility staff can remove players or teams from the venue.

Reporting Violations

Incidents should be reported to most senior ASA representatives present.

For VMSL reporting:

📧 [email protected]

 

15.6 Violence Prevention Policy

All participants must follow league policies that prohibit violence, harassment, or intimidation.

 

15.7 Facility Safety Rules

(a) Insurance Coverage

Only registered players are insured.

Not insured:

Spectators

Children

(b) Children & Spectators

Children cannot play on the pitch before, during, or after games.

Players are responsible for their spectators.

Facility staff are not babysitters.

Misbehavior by spectators may lead to penalties for the player.

(c) Progressive Consequences

Repeated violations may lead to:

Warnings

Facility bans.

Suspensions

(d) Food & Drink Policy

Not allowed past pitch doors:

Food

Gum

Seeds

Snacks

Allowed:

Water in bottles

Spill-proof travel mugs.

(e) Ball Use

No kicking or bouncing balls in hallways.

✅ Key Responsibility:

Players are responsible for ensuring their children and spectators follow all facility rules. Repeated issues may result in disciplinary action or bans.

 

PART XIV - COMMUNICATIONS, PRIVACY & RECORDS

VMSL Business Hours & Communication Policy

All VMSL business activities are to be conducted during regular business hours:

Monday to Friday

9:00 a.m. – 5:00 p.m.

Communications received outside of these hours, including evenings and weekends, will not be monitored or addressed until the next business day.

Teams and players are expected to adhere to this schedule for all VMSL-related communications and operations.

 

(16) Teams & VMSL Communications, Privacy & Records

VMSL Business Hours & Communication Policy – Summary

1. Business Hours

Monday – Friday: 9:00 AM – 5:00 PM

Emails/messages sent outside these hours (evenings or weekends) will not be monitored until the next business day.

 

2. Official Communication Method

All league matters must be communicated only by email:

📧 [email protected]

Not allowed:

Texting league directors

Calling League Directors

Approaching directors during matches to discuss issues

These attempts will be ignored.

 

3. Complaints & Discussions with Directors

Players and coaches must not approach league directors during games or in person about:

Rules

Referees

Game results

League issues

If someone does this and an argument or dispute occurs, the league will consider it an unofficial complaint and will not investigate it because the proper procedure was not followed.

 

4. During Games

Only referees may be approached for:

Rule clarifications

Requirements:

Must be respectful.

Only about rules, not league decisions.

 

5. Official League Responses

The league will respond only through:

Email responses from [email protected]

Official VMSL forms

 

6. Team Responsibility Before Contacting the League

Teams must:

Read and understand VMSL Rules and Bylaws first

If a question is already clearly explained in the rules, the league:

Will not respond.

Will not spend administrative resources on it.

 

7. Response Time

The league typically responds within:

⏱ 48 hours

(depending on urgency).

 

8. Game Protest Deadline

If a team wants to file a protest about a game:

⏰ It must be submitted within 48 hours after the game.

Late protests:

Will not be reviewed.

Will not be acknowledged.

Will not receive any response.

No replay or reconsideration will be allowed.

✅ Key takeaway:

Everything must go through email ([email protected]) and within 48 hours for protests. Direct contact with directors or ignoring the communication rules means the league will not investigate or respond.

 

16.5 VMSL Social Media Policy

1 Purpose

The VMSL Social Media Policy is intended to promote respectful, responsible, and professional conduct when using social media platforms in connection with league activities.

This policy applies to players, coaches, team officials, referees, spectators, and league representatives who post or share content related to VMSL.

 

2 Acceptable Use of Social Media

Participants are encouraged to promote the league, teams, and the sport of soccer in a positive and respectful manner.

Acceptable social media use includes:

Sharing match highlights, photos, and team achievements

Promoting league events or community activities

Supporting teammates and fair competition

Posting respectful commentary about games and league participation

All content should reflect sportsmanship, respect, and integrity.

 

3 Prohibited Conduct

The following behavior on social media is prohibited when referencing VMSL, its teams, or participants:

Harassment, bullying, or intimidation of players, referees, officials, or spectators

Offensive, discriminatory, racist, sexist, or abusive language

Public criticism or targeting of referees or league officials.

Posting false, misleading, or defamatory statements about the league or its members

Sharing confidential league information or disciplinary matters without authorization

Posting content that may damage the reputation of the league, teams, or the sport.

 

4 Photos and Video Content

Players and teams may share photos or video clips from games or league activities provided that:

The content is respectful and appropriate.

It does not violate league rules, privacy policies, or disciplinary procedures.

It does not target individuals in a harmful or defamatory way.

Official league footage or surveillance recordings may not be distributed publicly without authorization from VMSL.

 

5 Official VMSL Social Media

Only authorized VMSL representatives may operate or post on official league social media accounts.

These platforms may be used to:

Share league announcements.

Promote teams and events.

Highlight games and achievements.

Provide updates to players and the community.

 

6 Disciplinary Action

Violations of the VMSL Social Media Policy may result in disciplinary measures, including but not limited to:

Warnings or removal of content

Team or player sanctions

Suspensions or fines where applicable

Further disciplinary review by league administration

Serious misconduct may also be reported to Alberta Soccer or other governing bodies.

 

7 Responsibility

All participants are responsible for ensuring that their social media activity reflects the values of respect, fair play, and sportsmanship expected within VMSL.

When posting online, individuals should remember that social media content may be public and permanent and should act accordingly.

 

16.6 Privacy Policy - *(player data, photos, sharing with governing bodies)*

1 Purpose

VMSL is committed to protecting the privacy and personal information of all players, coaches, team officials, referees, and participants involved in league activities.

Personal information is collected only for legitimate league administration, registration, competition management, and safety purposes.

 

2 Player Information and Data Collection

VMSL may collect and store personal information including, but not limited to:

• Player names
• Contact information.
• Date of birth or age category
• Team affiliation
• Emergency contact details
• Registration records
• Disciplinary records when applicable
• This information is used strictly for:
• League registration and roster management
• Scheduling and competition administration
• Player eligibility verification
• Disciplinary and compliance procedures
• Communication regarding league operations
• VMSL will take reasonable measures to ensure that personal data is stored securely and used only for authorized league purposes.

3 Photos, Video, and Media

By participating in VMSL competitions or events, players and team officials acknowledge that:

Photographs and video recordings may be taken during games or league activities.

Such media may be used for league promotion, social media, website content, or documentation of league activities.

This may include:

• Game footage
• Team photos
• Event photography
• Highlight clips.

VMSL will make reasonable efforts to ensure media is used respectfully and appropriately.

 

4 Video and Surveillance

Video footage recorded at league venues may be used for:

Game review and disciplinary investigations.

Safety and security monitoring

Incident review and appeals

Video recordings remain the property of the facility or league authority and may only be distributed with proper authorization.

 

5 Sharing of Information with Governing Bodies

VMSL may share necessary information with recognized governing soccer organizations, including but not limited to:

• Alberta Soccer Association
• Canada Soccer
• Other sanctioned governing bodies
• Information may be shared for purposes such as:
• Player registration verification
• Insurance requirements
• Disciplinary reporting
• Competition eligibility
• Compliance with governing body regulations
• Only information relevant to official soccer administration will be shared.

6 Confidentiality and Data Protection

VMSL will not sell, distribute, or disclose personal information to third parties for commercial purposes.

Personal data will only be shared when required for:

• League operations
• Governing body compliance
• Legal obligations
• Player safety and incident investigations
• All league officials managing personal information are expected to maintain strict confidentiality.

7 Questions or Privacy Concerns

Any questions regarding the VMSL Privacy Policy or the handling of personal information should be directed to:

📧 [email protected]

 

8 Record Retention

*(discipline, finance, registration)*

VMSL League Rules, Regulations & Bylaws |

 

PART XV - VIDEO REVIEW & SURVEILLANCE

(18) Copy of Video Camera Review or Game Sheet Print-Out (When Available)

18.1 Purpose of the Cameras

Main Goal

To capture clear and traceable footage of all VMSL games at Viktoria Soccer Centre, particularly incidents that may occur outside the referee’s view.

Use Cases for Video Review

Video footage may be used to:

• Provide evidence for protests, appeals, and disciplinary actions.
• Support safety, security, and monitoring of games and facility areas.
• Review aggressive incidents occurring outside the referee’s view.
• Verify red card incidents that were not fully seen by the referee.
• Review player ejections where a dispute or appeal is raised.

18.2 Camera Coverage

Quantity: 16 new 8K video surveillance cameras

Locations: Both soccer fields and hallway areas within the facility

Scope: Covers all VMSL games and other activities within designated monitored zones

Capabilities

• Live monitoring
• Video recording for later review

18.3 Accessing Game Footage

For assistance obtaining video footage, please contact one of the Facility Managers listed below.

Requirements

• Individuals must bring their own USB storage device.
• Requested footage will be copied and uploaded to the USB.

Facility Managers

Mike or Martin

📞 Mobile: 780-903-4420

📧 Email: viktoriasoccerclub.ca

Office Location:

At the facility entrance doors – first office on the right when entering.

 

Responsibility

Teams are responsible for obtaining and submitting their own video evidence to VMSL when requesting reviews or filing appeals.

 

Authorization

Only VMSL and Viktoria Soccer Club may authorize the distribution of video or audio recordings.

 

18.4 Incident Examples Requiring Video Review

Video review may be requested in cases such as:

Aggressive incidents occurring outside the referee’s view that result in injury.

Red card offences that were not fully observed by the referee

Player ejections related to incidents occurring outside the referee’s view.

 

18.5 Disciplinary Use

Video footage may be used by VMSL to:

Review incidents occurring during games.

Investigate and pursue disciplinary action or suspensions.

Enforce compliance with league rules, regulations, and the Laws of the Game

Address misconduct that may harm the reputation of the league or the sport

 

18.6 Key Contacts

For assistance, please contact the Facility Managers:

Mike or Mardy

📞 Mobile: 780-903-4420

 

18.7 Field Rentals & Administration

Mike or Mardy - Phone: (780) 457-3759

Email: viktoriasoccerclub.ca

 

PART XVI - AMENDMENTS, INTERPRETATION & ENFORCEMENT

(17) Amendments, Interpretation & Enforcement

17.1 Amendments to Bylaws

(a) VMSL reserves the right to amend, modify, add to, or remove any league rules, regulations, or operational policies at any time.

(b) Such amendments may be implemented without participant consent when deemed necessary and in the best interests of the league’s administration, growth, or operational stability.

(c) Any matter not specifically addressed within the VMSL Rules and Regulations shall be governed, where applicable, by the Rules and Regulations of the Alberta Soccer Association.

(d) All rule changes or alterations must receive official approval from the VMSL Administration before taking effect.

 

17.2 Amendments to League Rules / Regulations

*(VMSL Authority)*

Important Notice:

If you are unsure about any rule or regulation, please ask for clarification.

All players, coaches, and team officials are responsible for reading and understanding all VMSL rules and bylaws.

Failure to read or understand the rules will not be accepted as a valid reason for appeals, protests, or game reviews.

Clarification of Rules

If clarification is required regarding any rule or regulation:

A Requests and Recommendations Form must be submitted to VMSL.

Informal inquiries throughout this process will not be considered official.

Communication with VMSL

To ensure proper procedures and fairness, the following communication rules apply:

Do not call or text VMSL directors regarding league matters.

These attempts will not receive a response.

All VMSL-related issues must be submitted by email to:

📧 [email protected]

Official matters may also be submitted using approved VMSL forms.

Interaction During Matches

Players and coaches must not approach VMSL officials during matches to discuss rules or soccer-related concerns.

During games, only referees may be approached, and only for:

Rule clarifications

Respectful communication regarding match decisions

Interaction with VMSL Officials

Communication with VMSL officials is limited to:

Pre-game discussions, where appropriate

Official complaint or review procedures

Response Policy

VMSL will respond only through:

Official email correspondence, or

Properly submitted VMSL forms

 

17.3 Interpretation Authority

*(who makes final rulings)*

Amendments, Variations, and the Right to Amend

VMSL reserves the right, in its sole discretion, to amend, vary, change, or add to the terms of the VMSL Bylaws & Rules of the Game at any time. VMSL also reserves the right to change, delete, discontinue, suspend, or impose conditions on any feature or aspect of VMSL. Where practicable, VMSL will provide notice of any such amendment or change to members in advance, and continued participation in VMSL after notice constitutes acceptance of the amended terms.

 

17.4 Enforcement Authority – Disciplinary Authority

VMSL has the authority to bar teams, players, or officials from scheduled games.

This can occur if, in their judgment, a person or team has:

a) Violated the laws of the game

b) Broken VMSL rules, regulations, by-laws, or constitution

c) Engaged in misconduct that harms the reputation of the league or the game

 

17.5 Effective Dates and Transitional Rules

VMSL League Rules, Regulations & Bylaws |

Appendix A - Items Requiring VMSL Confirmation

The following source provisions are inconsistent, incomplete, duplicated, or structurally unclear. This organized edition does not silently decide these policy questions. VMSL should confirm the intended rule before a final adopted edition is issued.

Scheduling / field-switch authority

The source says VMSL will not accept requests to switch from large fields to small fields, while another policy permits a limited large-to-small field-switch request with advance notice, agreement of affected teams, and written VMSL confirmation.

Competition-format lettering

The 9-team and 10-team formats are both labelled (C), and the 11-team and 12-team formats are both labelled (D).

Missing Part II in source

The source moves from PART I to PART III. This organized edition supplies a logical Part II heading without changing substantive rules.

Summer fee instalments

The source states a $4,200 Summer team fee but the listed four $1,000 instalments total $4,000. The intended remaining $200 amount/timing requires confirmation.

Overdue fee amount

A provision refers to an overdue fee per month, but the amount is not stated.

Kickoff / grace-period timing

Different provisions refer to the match clock starting at scheduled time, starting three minutes after scheduled kickoff, and a 10-minute grace period. These should be reconciled into one timing rule.

Player identification procedure

Some provisions describe presenting ID when requested, while another states ID cards must be presented at the beginning of each official match. The intended mandatory procedure should be confirmed.

Transfer timing and playoff freeze.

Transfer provisions use different deadlines and conditions, including before the game, at least 24 hours before a game, and a playoff-wide transfer freeze. These should be consolidated after VMSL confirms priority.

Club/reserve player movement limits.

One provision refers to a maximum of eight players for 35/45/55, while another distinguishes five for 35/45 and eight for 55.

Default / forfeit consequences.

The source contains both discretionary discipline after repeated forfeits and automatic removal language after repeated same-day defaults. The relationship between these sanctions should be clarified.

Underage-player enforcement

Underage eligibility and match-use rules appear in multiple locations. They should be consolidated after VMSL confirms the final age thresholds and maximum underage participation rules for each division.

Video evidence contacts address

One video-evidence provision contains “[email protected];” VMSL should confirm whether the intended address is [email protected].

Player ID number / privacy

The source states a player card ID number is the same as the driver’s licence number. VMSL should review whether this remains the intended privacy practice.

League Rules, Regulations & Bylaws